Operations Specialist

Job Description

Job Description

Have you ever been crystal clear on the benefits your employer provides and how to actually use them when you need them most? Most people haven't. For employees, benefits are confusing and overwhelming. For HR and finance leaders, benefits are the second-largest expense, but they lack the visibility to know what is working and what is wasted.

At Avante, we are changing that. We are the first AI-native benefits platform built to turn benefits complexity into clarity. For employees, Avante acts like a personal guide, making benefits simple to understand and use. For leaders, Avante unifies fragmented data and delivers real-time insights so they can improve programs, control costs, and prove ROI.

We are growing quickly and looking for an Operations Specialist to keep our team running smoothly and help us scale our field operations. This is a unique hybrid role perfect for someone who is exceptionally organized, has great taste, and thrives on making sure everything works seamlessly behind the scenes at a fast-moving startup.

About the Role

This position focuses primarily on office management and operations, with meaningful involvement in field marketing events. You'll be the operational backbone of our team—managing the office environment, coordinating logistics, and ensuring our onsite team has everything they need to succeed. You'll also support our field marketing strategy by executing dinners, breakfasts, and trade shows designed to build relationships with CHROs and HR leaders.

We're looking for someone who gets energized by logistics, enjoys variety, and takes pride in operational excellence. You don't need deep marketing experience, but you do need to be the kind of person who can juggle multiple workstreams, sweat the details, and make things feel polished and effortless.

What You'll Do :

• Office Management
• Manage office operations for our onsite team (in office 4 days / week)
• Coordinate office supplies, vendor relationships, and workspace needs
• Plan internal team events and support company culture initiatives
• Handle administrative tasks that keep the team running smoothly
• Serve as a go-to problem solver for operational questions
• Field Marketing Support
• Assist with planning and logistics for field events (e.g., executive breakfasts, dinners, and HR leader networking activations)
• Support trade show coordination, including vendor communication, shipping, and booth setup logistics
• Partner with the marketing team to manage event operations, such as venue coordination, invitations, and on-site support
• Help source and distribute event swag, gifts, or materials as needed
• Ensure smooth operational execution of events by maintaining checklists, timelines, and vendor information
• Track basic event performance metrics and support post-event follow-up under marketing’s guidance

What We're Looking For :

Experience :

Why Avante :

At Avante, our culture is defined by four core values :

Benefits include : stock options, medical / dental / vision, a commuter benefit and 401k.

Avante is committed to building a diverse team and creating an inclusive environment where all team members can thrive.