Lead Facilities Coordinator

Seeking a Lead Facilities Coordinator to oversee all aspects of office operations and maintenance for a prestigious law firm in downtown Chicago

This Jobot Job is hosted by : Dana Paulo

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Salary : $60,000 - $85,000 per year

A bit about us :

We are a dynamic law firm committed to excellence and innovation. Our collaborative environment promotes success for our clients and team members alike. We offer opportunities for professional growth, comprehensive training, and the chance to work alongside top talent on matters that make a difference.

Why join us?

Work with a top-tier legal organization that values operational excellence and invests in creating an outstanding workplace environment. We're seeking a Lead Facilities Coordinator to oversee all aspects of office operations and maintenance for a prestigious law firm in downtown Chicago. This is a hands-on leadership role ensuring a productive, professional environment for attorneys, staff, and clients. You'll manage vendor relationships, coordinate office projects, and serve as the go-to person for all facilities needs.

Job Details

Schedule : Monday-Friday, 8 : 30 AM - 5 : 00 PM (onsite required)

What You'll Do :

Maintain all office facilities, furniture, and equipment through daily walkthroughs and proactive issue resolution

Manage relationships with building management, maintenance teams, and external vendors for repairs, installations, and facility improvements

Oversee cleaning services and ensure office standards are consistently met

Coordinate office moves, renovations, and space planning projects from start to finish

Manage supply inventory and vendor relationships to ensure cost-effective purchasing

Prepare workspaces for new hires and visiting personnel, including hoteling office setup

Lead fire safety team coordination and emergency response training initiatives

Provide backup support for reception, mail services, and hospitality functions as needed

Handle conference room setup and meeting preparation to support client-facing events

Maintain accurate records for furniture inventory, space allocation, and floor plans

What You Need :

3-5 years of facilities or maintenance experience (Associate's Degree preferred, but relevant experience considered)

Strong understanding of office services operations including inventory management, budgeting, and vendor negotiations

Exceptional customer service mindset with ability to support all levels of personnel

Proven leadership skills and sound decision-making abilities

Excellent organizational skills with ability to manage multiple concurrent projects

Proactive, hands-on approach with strong problem-solving abilities

Professional written and verbal communication skills

Proficiency in Microsoft Office Suite with ability to quickly learn new software systems

Flexibility to work occasional early mornings, evenings, or weekends for vendor projects and events

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

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