Executive Assistant

Executive Assistant

BODYBAR Franchising is seeking a highly organized, proactive, and fitness-passionate Executive Assistant to provide administrative and operational support to the Chief Executive Officer, President, and Chief Operating Officer. Reporting to the President, this hybrid role focuses on executive calendar management, meeting preparation, travel logistics, and cross-functional administrative support. The Executive Assistant plays a critical role in ensuring seamless executive operations, optimizing workflow efficiencies, and enabling leadership to focus on strategic growth and franchise performance. The ideal candidate thrives in a fast-paced environment, exercises excellent judgment, and demonstrates discretion and confidentiality, attention to detail, and familiarity with the boutique fitness or wellness industry.

Essential Duties & Responsibilities

Executive Calendar & Meeting Management

• Manage complex, dynamic calendars for the CEO, President, and COO, balancing priorities and ensuring alignment across departments.
• Schedule, prepare, and manage internal and external meetings, including creating agendas, gathering materials, and distributing pre-reads.
• Screen and prioritize competing requests for executive time, ensure alignment with organizational priorities before securing commitments.
• Anticipate executive needs by preparing meeting briefs, pre-reads, talking points, and supporting materials in advance.
• Assist in preparing weekly executive overviews to align leadership on upcoming priorities and deliverables.
• Attend selected meetings to capture detailed notes, track action items, and drive timely follow-through.

Executive Communication and Inbox Support

Travel & Logistics Coordination

Executive Project & Administrative Support

Culture & Team Engagement Support

Additional Responsibilities

Qualifications & Experience

Skills & Competencies

Flexible work from home options available.

Compensation : $70,000.00 - $80,000.00 per year