Administrative Assistant 3

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Job ID

82680

Location

Sacramento

Full / Part Time

Full Time

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Job Summary

The Division of Nephrology is part of the Department of Internal Medicine. The position requires excellent customer service skills, both in person and over the phone, as well as promptness, initiative, teamwork, organization, and sound judgment in applying established practices. The incumbent must demonstrate a strong work ethic, excellent computer skills, and the ability to be a self-starter and a solution seeker. The incumbent reports directly to the Division Manager, who oversees the Division's academic and clinical activities. The position requires excellent judgment and communication skills to interact professionally with University administrators, faculty, clinic and laboratory personnel, staff, students, and the general public. Assigned duties must be performed with a high level of service and with discretion when handling sensitive and confidential issues at various levels. The ability to maintain a professional attitude in a busy environment and to initiate and foster a team-oriented environment with other assistants in the Division and the Department is essential.

Apply By Date 12 / 4 / 2025 by 11 : 59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and / or certification if required of the position

• Experience managing schedules for inpatient consults and outpatient clinics.
• Experience in purchasing, including travel and entertainment reimbursements and purchase orders.
• Experience in academic personnel (AP) administration actions, such as appointment and reappointment, appraisal, merit, and promotion.
• Experience completing medical staff and professional billing packets and coordinating the proctoring process (e.g., appointments, reappointments, emergency privileges, modifications, terminations).
• Experience in recruiting and appointing student employees, postdoctoral scholars, graduate student researchers, visiting researcher associates, and volunteers.
• Experience coordinating Continuing Medical Education (CME) activities.
• Experience in front desk reception, providing excellent customer service through verbal and written communication.
• Excellent computer skills and proficiency with related technologies, including various software programs, systems, and website maintenance.
• Ability to coordinate hardware / software support, maintenance, and assist with emergent IT issues and troubleshooting.
• Excellent proofreading skills and knowledge of correct English spelling and grammar.
• Skilled in interpreting and implementing Academic Personnel (AP) policies and procedures.

Preferred Qualifications

Key Responsibilities

Department Overview

The Division of Nephrology, within the Department of Internal Medicine, comprises 15 full-time nephrology faculty, 4 staff physicians, 6 fellows, and 5 office staff dedicated to advancing clinical care, research, education, and public service missions in kidney medicine.

Department Specific Job Scope

Under the general direction of the Division Manager, this position provides high-level administrative support to 15 faculty, 6 fellows, and 4 staff physicians, coordinating day-to-day business operations for two sites (the health system in Sacramento and the Davis campus) as well as multiple satellite dialysis facilities. Responsibilities include reception duties; administrative support to the division's core leadership (Division Chief, Clinic Director, Fellowship Directors), faculty, staff physicians, and fellows; finance and purchasing administration (travel / entertainment reimbursements, purchase requests); scheduling (including management of faculty leave requests via Lightning Bolt); facilities maintenance; and information technology support (access requests). The position also serves as back-up for fellowship program administration and for academic and staff physician administration (recruitment, appointment, merit, promotion, appraisal, medical staff administration, physician credentials, and professional billing). Additional duties include support for educational programs (journal club, case conference, renal grand rounds, annual CME symposium), website management, and continuous quality improvement initiatives.

POSITION INFORMATION

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC : https : / / ucnet.universityofcalifornia.edu / labor / bargaining-units / index.html

Physical Demands

Mental Demands

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit : https : / / hr.ucdavis.edu / departments / recruitment / ucd / selection / background-checks