Office Management / Staff Officer Support IV

Office Management / Staff Officer Support IV

Independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation. The skill of problem identification, analysis, and resolution is central to the effective conduct of their activities as is the ability to work from an Agency perspective. Provides general or specialized administrative support to NGA offices and programs. They develop pertinent information and provide to the Government POC for communication to varied audiences (e.g. NGA, DoD, IC, Federal Government, Congress, the media, the public, the international community, and private industry) by extracting and organizing information for briefings, read-ahead and other materials and / or recording and publishing Meeting Minutes with particular attention to detail and quality. May provide other administrative duties listed (scheduling and coordinating meetings, calendars, travel and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence in accordance with NGA standards; prepares and distributes briefing and read-ahead materials; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves). Experience in taking instructions, meeting deadlines, and completing assignments or actions in accordance with established administrative processes and procedures. General office administrative process, procedure, and PC software knowledge. Comprehensive understanding of Microsoft Office Applications.

Duties

• Apply knowledge and understanding of complex issues, policies, and objectives.
• Perform a wide range of functions and tasks which require vision and proficiency in developing, explaining, and implementing policy and guidance.
• Independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation.
• Develop pertinent information and communicate it to various audiences in a timely through written and oral briefings, white papers, and other media.
• Research and analyze issues rooted in existing laws, policies, and mission responsibilities to identify inconsistencies and anomalies that may play a role in SI's administration.
• Contribute to internal office policy development and clarification to ensure mission objectives.
• Communicate effectively with people at all staff levels, both internal and external to the organization.
• Recommend operating procedures to improve workflow to ensure consistency of methods.
• Apply strong analytic and critical thinking skills to identify needs and requirements for process improvement recommendations.
• Ensure the timely execution of internal and external taskings, to include preparing for meetings and special events.
• Coordinating actions with the NGA Executive Secretariat.
• Monitor, maintain status, and provide weekly reporting on open actions.
• Tracking actions to a thorough, professional and on-time completion, to include determining appropriateness of responses, taking appropriate action to ensure responses are provided by the due date, and coordinating with internal and external action officers as required.
• Provide guidance and direction to SI office-level suspense coordinators and action officers to ensure successful program execution throughout the Directorate
• Manage electronic tracking and processing systems at the NGA and SI levels.
• Skilled in problem identification, analysis, and resolution.
• Directs the activities of other staff as necessary on activities related to the specified field and special projects.
• Experience working the design of new processes and documenting improvements and the ability to direct implementation activities.
• Experience working with executive-level clients.
• Provides administrative and technical support as tasked, to include : filing; answering phone; maintenance of schedules / calendars for senior personnel; maintaining organization charts and emergency contact information / recall rosters; establishing and maintaining hard-copy and electronic files; event / meeting coordination; generating weekly reports and create presentations; track / coordinate / monitor internal and external tasks; review / edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports using DTS / MET; assist in the review and update of standard operating procedures (SOPs).
• Lead and perform on special projects, as required. Ensure timely delivery of products and services to meet master schedules and program milestones. Escort visitors and in specialized areas.
• Attend weekly organization staff and working group meetings; prepare and distribute meeting minutes. Familiarity with DoD and Intelligence Community (IC) regulations, directives and policies a plus.
• Managing taskers at a Directorate level.

Required

Desired

Education