Front Desk Administrator

Mon - Fri, 8 : 00 AM - 5 : 00 PM

Schwarz Partners has an exciting opportunity available for a Front Desk Administrator in Carmel, IN ! As our Front Desk Administrator , you will manage and maintain the front desk and security & telecommunications system, provide genuine customer service in-person with visitors, onsite associates, and over the phone directing / assisting incoming calls appropriately, and assisting our executive team with various projects. As the Front Desk Administrator, you will also manage and maintain the mail & supply room, shipments & deliveries, and assist with processing accounts payables.

Schwarz Partners, LP . is one of the largest independent manufacturers of corrugated sheets and packaging materials in the U.S. Through our family of companies, we continuously build and strengthen our capabilities. You'll find our products wherever goods are packaged, shipped, and sold-from innovative retail packaging to colorful in-store displays at pharmacies and grocers. Schwarz Partners is built around the idea that independence and innovation go hand in hand. Our structure allows us to adapt to change quickly, get new ideas off the ground, and thrive in the marketplace. Our people are valued as individuals and empowered to tap into their talents, build their skills, and grow with us.

ESSENTIAL JOB DUTIES :

• Answers and screens incoming calls in a timely manner and direct calls to appropriate company personnel.
• First point of contact for the office. Greets visitors in a welcoming, pleasant demeanor, directing them appropriately, and notifies company personnel of visitor arrival in a timely manner.
• Maintains employee and department directories.
• Maintains a presentable, clean, and safe reception area.
• Orders supplies and maintains proper office inventory in supply room. Maintains stock for beverage machines, coffee makers, etc.
• Clean soda machine on monthly basis (nozzles and drip tray), replace CO2, and syrups when empty.
• Sorts and distributes mail in a timely manner.
• Prepares FedEx and USPS shipments, and notifies staff of deliveries.
• Delivers outgoing mail and FedEx shipments to the first floor prior to pick up time.
• Prepares conference and training rooms for scheduled meetings.
• Manages the conference room schedules.
• Processes and reconciles bills.
• Assists with ad hoc projects as needed : Drafting communications, sorts, folds, and prepares documents for mailing, Legal and HR projects, etc.
• Miscellaneous administrative support for office personnel.
• Complies with company policies and procedures.
• Additional duties as assigned by Management.
• Regular and predictable attendance.
• File annual reports for Legal department, other misc. duties from Legal and Finance dept.
• Prepare Certified mail labels for Tax mailings.
• Plan or help plan office events, Christmas parties, etc.
• Manage distribution and renewal of all Colt, Pacer, and Indy car race tickets.
• Maintains pleasant demeanor and positive attitude.
• Willingness to take additional training as appropriate.

REQUIRED EDUCATION AND EXPERIENCE :

PREFERRED EDUCATION AND EXPERIENCE :

PREFERRED SKILLS AND ABILITIES :

Our organization is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.