Administrative Assistant

Job Description

Job Description

We are looking for a skilled Administrative Assistant to join our team in Norfolk, Virginia, on a contract basis. This role involves providing high-level administrative support to multiple brokers, assisting with document creation, correspondence, and follow-up tasks. The ideal candidate will bring strong organizational skills, attention to detail, and familiarity with the real estate or legal industry.

Responsibilities :

• Provide comprehensive administrative support to brokers, including managing correspondence and preparing documents.
• Organize and maintain schedules, ensuring timely follow-ups and effective calendar management.
• Handle inbound calls with a detail-oriented approach, addressing inquiries and directing them appropriately.
• Perform accurate data entry and maintain records with a high level of precision.
• Assist with project coordination and ensure tasks are completed efficiently.
• Utilize Microsoft Word and Excel to create and manage documents and spreadsheets.
• Support the team with receptionist duties, welcoming guests and maintaining an environment focused on attention to detail.
• Coordinate appointments and meetings, ensuring smooth scheduling and communication.
• Collaborate with team members to ensure seamless workflow and task completion.
• Proven experience in administrative roles, preferably in real estate or legal environments.
• Strong proficiency in Microsoft Word and Excel.
• Excellent multitasking skills with the ability to manage competing priorities.
• Exceptional organizational abilities and attention to detail.
• Effective communication skills, both written and verbal.
• Familiarity with calendar management and scheduling appointments.
• Detail-oriented approach and ability to handle receptionist duties.
• Prior experience in data entry and record management.