Administrative Assistant 5-OCOS

Salary : $3,127.00 - $6,136.00 Monthly

Location : Baton Rouge, LA

Job Type : Classified

Job Number : LDOE50668330-112525EL-OCOS

Department : Education-State Activities

Opening Date : 11 / 26 / 2025

Closing Date : 12 / 7 / 2025 11 : 59 PM Central

About this Job

• This position is located in Baton Rouge, LA

Office of Chief of Staff

Job Focus Area

At the Louisiana Department of Education, the Office of the Chief of Staff drives organizational effectiveness by coordinating operational functions and ensuring the agency's work aligns with statewide education priorities. Our mission is to support every child's success by fostering a high-performing, service-oriented organization that delivers clear, timely, and accessible information to educators, families, policymakers, and the public.

We're seeking an Administrative Assistant 5 to join this fast-paced, mission-driven team. Reporting directly to the Chief of Staff, this role is a central point of connection across the agency, providing accurate and timely information on all LDOE services, initiatives, and programs to internal staff, BESE, the Legislature, local education agencies, other state partners, and the public.

This opportunity is ideal for a detail-oriented professional who excels at communication, coordination, and anticipating organizational needs. As part of a team that advises, manages, and oversees key operational priorities, you'll play a vital role in supporting effective and responsive operations that advance educational outcomes statewide.

Applicants with the following experience are encouraged to apply :

Candidates with the following skills and competencies are encouraged to apply :

Minimum Qualifications

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION :

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties :

As an Administrative Assistant 5, you will support the Office of the Chief of Staff in ensuring smooth, effective agency operations. In this role, you will :

Position-Specific Details :

Appointment Type : Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected. Career Progression : This position does not participate in a Career Progression Group. Work Schedule : Work hours are Monday - Friday. Work hours will be determined. Compensation : The salary offered will be determined based on qualifications and experience.

How To Apply :

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Contact Information :

For further information about this vacancy contact :

Louisiana Department of Education - Human Resources

PO Box 94064

Baton Rouge, LA 70804

ldoejobs@la.gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program :

Insurance Coverage More information can be found at

Parental Leave - Up to six weeks paid parental leave

More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year :

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to) :

01

I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and / or subject me to disqualification from future job opportunities and / or dismissal from state service.

02

Do you have experience supporting executive-level leadership (e.g., Chief of Staff, agency heads, senior administrators) in a fast-paced environment?

03

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N / A".

04

Do you have experience managing or coordinating information flow across multiple departments, agencies, or stakeholder groups?

05

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N / A".

06

Do you have experience working within state government, an education agency, or with entities such as BESE or the Legislature?

07

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N / A".

08

Are you proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms such as Microsoft Teams?

09

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N / A".

10

Do you have experience handling confidential or sensitive information with discretion and professionalism?

11

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N / A".

12

Rate your ability to act decisively based on our definition : The ability to make decisions quickly and effectively.

13

Explain your rating by providing specific and relevant examples in the box below.

14

Rate your ability to act with ethics and integrity based on our definition : The ability to be consistent, honest, and a trustworthy steward of State resources.

15

Explain your rating by providing specific and relevant examples in the box below.

16

Rate your ability to communicate effectively based on our definition : The ability to relay information correctly and appropriately to connect people and ideas.

17

Explain your rating by providing specific and relevant examples in the box below.

18

Rate your ability to follow policies and procedures based on our definition : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

19

Explain your rating by providing specific and relevant examples in the box below.

20

Are you a current employee of the Louisiana Department of Education? please note : Teachers and other employees of the school system are not considered employees of the LA Department of Education :

Required Question