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Benefits Administrator

Benefits Administrator

KeolisBoston, MA , US
29 days ago
Job type
  • Full-time
Job description

Knowledge and Experience :

  • Bachelor’s Degree in Human Resources or Equivalent
  • Minimum of 1-3 years Benefits or HR related experience preferred
  • Understanding of Benefits Administration, FMLA, HR Operations and Retirement
  • Proficient with Microsoft Office Suite, basic to intermediate Excel skills
  • Working knowledge of bSwift and Ultipro systems preferred
  • Basic knowledge of ERISA, employee benefit programs, including flexible benefit programs, financial analysis, and budgeting
  • Proficient with manipulating and auditing data from multiple sources

Skills :

  • Requires analytic and communication skills, both written and verbal, customer service centric.
  • Organized, self-starter and can handle multiple priorities in a fast paced environment
  • Ability to perform mathematical calculations in computing rates, premiums, and adjustments with oversite from direct Manager
  • Identify issues in processes / procedures and escalate to mgmt. with potential solution
  • Eager to learn and be open to being trained / developed
  • Ability to maintain confidentiality and exercise extreme discretion

    • Key Accountabilities :

    Bswift data integrity

  • Responsible for review and correction of error reports after each import from UKG
  • Review and enter Qualified Medical Support Orders received, work with local HR to ensure timely response to issuing authority.
  • Respond to CMS inquiry's
  • Provide enrollment information to the Railroad board as requested for KAI employees
  • Perform monthly audits to ensure benefit elections match the premium amounts being deducted from employee’s paychecks and vice versa
  • Provide reports to local HR to ensure timely enrollment of new hires, reminder notifications to the employees

    • Benefits Department Invoices

  • Audit benefit carrier invoices to ensure eligible and noneligible are being charged accurately
  • Pull down monthly invoices from carrier’s websites and prepare for processing, ensuring accurate billable rates and any retro adjustments are correct.
  • Maintain the monthly Benefit Budget Tracker by ensuring all invoices sent to AP are accurately and timely recorded and paid
  • Review invoices at the start of each year to ensure the rates being billed are accurately reflecting the agreed upon amounts.

    • Annual Open Enrollment

  • Assist with pulling benefit enrollment data for the broker to assist with the renewal process
  • Assists with the review of the benefit offering and new year’s rates
  • Assists with testing of the new plan years’ configuration
  • Audits new plan years rates once loaded to bswift
  • Assists with the review of all communications for the new plan year(Benefit Guides, Emails, Texts and posters)
  • Works with Carriers to ensure all new plan year collateral materials are available and posted to Bswift Library
  • Assists Local HR and Employees with questions on OE; participates in on sites
  • Provides Local HR stat reports of those who have and have not yet enrolled as well as those who have added new Dependents but haven’t provided documentation
  • Audit the new year’s benefit elections and payroll deductions prior to the first live paycheck for the year

    • Other Duties / Projects as Assigned

  • Create process documentation and work instructions for tasks performed
  • Second tier in escalation process for benefit plan interpretation, guidance and counsel to employees and local HR
  • Participates in a variety of presentations to inform and educate HR and Management on benefit administrative practices, legislative requirements, and programs
  • Research current benefit trends and regulatory / legislated requirements and recommends programs / changes to the Benefits Manager.
  • Assists with the design and communication of Benefit and Wellness materials, videos, and tip sheets. Coordinates the distribution vendor specific materials with the locations
  • Reviews legal compliance documentation (SPDs, SARs) and coordinates any required distributions to the employees through local HR
  • Assist with the review of benefits data / analysis for new business proposals and assists with the comparison of benefit offerings
  • Assists with the systems testing and onboarding of new mobilizations, produces needed reports to the new location and monitors enrollment activity
  • Other duties / projects as assigned
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    Benefit Administrator • Boston, MA , US