Department Analyst

Job Summary

Reporting to the Director of Resources and Operations, and receiving work lead direction from the Department Chair of Teacher Education, this position provides work lead direction for the day-to-day operations of the department. The incumbent offers highly complex administrative analyst support to the Department Chair, faculty, students, and staff with limited supervision. Responsibilities include managing the department budget and office operations, maintaining long-term fiscal continuity of the department and its funds, analyzing operations and fiscal performance, processing faculty hires, planning and administering operational systems, and advising the chair and faculty on strategic resource investments. The role supports department scheduling and coordination with units within the college and across campus. The incumbent handles confidential information for faculty and students and, with the chair, approves and disseminates information for the MA and credential programs to students, faculty, and the public.

Key Responsibilities

• Project annual department budget based on analysis of past and projected expenditures.
• Analyze fiscal needs and performance, set budget and allocations, and administer accounts for department programs; provide monthly reports to the chair.
• Compile and analyze department expenditure data and respond to budget inquiries and related issues.
• Reconcile department allocations and budgets with the Director of Resources and Operations (DRO).
• Manage financial transactions through FTS, PCard, and Go Card processes.
• Supervise all operational aspects of the faculty recruitment processes.
• Responsible for all temporary faculty, visiting scholars, and student worker appointments.
• Manage CHRS process and prepare appointment and reappointment paperwork (contracts) for temporary faculty; ensure salary accuracy in consultation with the Department Chair and the Dean’s Office.
• Oversee organization and maintenance of faculty and staff files for the department.
• Provide customer service and serve as a resource on university, college policies and procedures for faculty, staff, students, donors, and the public.
• Evaluate procedures and recommend improvements for administrative functions and operations.
• Oversee allocation and administration of department facilities and resources (office space, telephones, supplies, computing and equipment).
• Plan and oversee financial, logistical, and operational details of department programs, meetings, and events.
• Manage and process student, faculty, and department records consistent with FERPA and other confidentiality requirements; assist the Chair and Program Coordinators in scheduling appointments.
• Provide work lead supervision for ASC and student assistants.

Knowledge, Skills & Abilities

Required Qualifications

Preferred Qualifications

Compensation

Classification : Administrative Analyst / Specialist – Non-Exempt

Anticipated Hiring Range : $5,000 / month - $5,899 / month

CSU Salary Range : $3,879 / month - $7,488 / month

San José State University offers a comprehensive benefits package typically worth 30-35% of base salary. For more information on programs available, please see the Employee Benefits Summary (link unavailable in this refined version).

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents :

All applicants must apply within the specified application period : September 23, 2025 through October 7, 2025. This position is open until filled; however, applications received after screening has begun may be considered at the university’s discretion.

Contact Information

University Personnel

Email : jobs@sjsu.edu

Phone : 408-924-2252

CSU Vaccination Policy

The CSU recommends that individuals who access in-person programs follow CDC / CDPH vaccine recommendations applicable to their age and conditions, and comply with safety measures established by each campus. Questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check is required for employment. SJSU will issue a contingent offer of employment, which may be rescinded if background information is disqualifying or withheld information is discovered. Some positions may require fingerprinting; SJSU will pay related costs. Evidence of required degree(s) or certification(s) will be required at time of hire.

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, or veteran status. Title IX and other laws prohibit discrimination on the basis of sex in education programs and activities.

Advertised & Contact Dates

Advertised : September 23, 2025. Applications close : Open until filled.

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