Admin Asst IV

Administrative Assistant

We are looking for an experienced Administrative Assistant to join our team in Sun Prairie, Wisconsin. This contract position requires a dedicated, detail-oriented individual to manage front desk operations while providing exceptional customer service and administrative support. You will play a key role in maintaining a welcoming environment, supporting office functions, and ensuring compliance with company policies.

Responsibilities :

Serve as the primary point of contact at the front desk, welcoming visitors and ensuring compliance with physical security protocols.

Manage meeting room bookings and coordinate catering services based on company needs.

Respond to inquiries in a timely and attentive manner via the designated inbox.

Maintain a clean and organized reception area to uphold a high standard of corporate image.

Assist with onboarding processes, including access card management and basic administrative tasks for new employees.

Monitor and replenish inventory levels for office supplies, kitchen consumables, and other essentials.

Liaise with suppliers and contractors to address maintenance and operational requirements.

Utilize intermediate Excel and PowerPoint skills to support data collection and reporting for departmental metrics.

Ensure compliance with all legal and regulatory standards related to office operations.

Report any faults or required repairs promptly to maintain a safe and functional workspace.

Requirements :

Proven experience in customer service or receptionist roles within a corporate environment.

Proficiency in Microsoft Excel and PowerPoint for data analysis and reporting.

Familiarity with physical security protocols and corporate policies.

Strong organizational skills, including calendar management and scheduling.

Experience in liaising with suppliers and contractors for office maintenance.

Knowledge of compliance requirements and regulatory standards.

Excellent communication and interpersonal skills to provide outstanding visitor support and administrative assistance.

If you are interested in this opportunity, give Kara a call at 920-666-6382!