Talent.com
Executive Assistant
Executive AssistantMHW Search • Dallas, TX, US
No longer accepting applications
Executive Assistant

Executive Assistant

MHW Search • Dallas, TX, US
30+ days ago
Job type
  • Full-time
Job description

MHW Search has exclusively partnered with a Real Estate Private Equity firm in Dallas. We are in search of an Executive Assistant. The ideal candidate will provide top-level assistance for high level executives. Please apply for more information.

Executive Support

  • Provide direct support to the company's two partners on both business and personal matters
  • Manage calendars, schedule meetings, coordinate travel, and handle reservations
  • Assist with tracking and follow up on projects, deadlines, and deliverables
  • Prepare and edit reports, letters, presentations, and other documents on behalf of leadership
  • Act as a gatekeeper and handle inbound communication (calls, emails, voicemails)
  • Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching / purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.)

Bookkeeping / Finance

  • Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports
  • Prepare checks and bill payments, deposit checks, and monitor bank accounts

    • Office Administration

  • Oversee office operations to keep the office organized and running smoothly
  • Act as the point of contact for vendors, suppliers, and building management
  • Order and manage office supplies, equipment, and snacks / drinks to keep the office stocked
  • Ensure the office environment is clean and welcoming for visitors
  • Maintain office records, contact databases, and filing systems (paper and digital)
  • Maintain an organized, professional, and welcoming office environment
  • Coordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.)
  • Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements)
  • Assist with managing benefits coordination, including health insurance enrollment and communication
  • Help implement and uphold company policies and best practices

    • Investor & Team Communication

  • Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms
  • Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches
  • Proactively monitor, organize, and respond to multiple email accounts
  • Attend and take notes during weekly team meetings

    • General

  • Proactively find tasks, anticipate needs and take initiative during slower periods
  • Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates, and company LinkedIn posts
  • Handle miscellaneous projects and tasks as assigned
  • Use discretion and integrity while handling confidential information

    • QUALIFICATIONS & REQUIREMENTS

  • Minimum of 3+ years of relevant experience
  • Self-Starter with the ability to work in a fast-paced environment while mostly working independently
  • Highly organized, thorough, and detail oriented
  • Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Ability to quickly adopt new technology
  • Experienced with basic bookkeeping software (e.g. QuickBooks Online)
  • Ability to take an unclear assignment and figure it out
  • Strong written and verbal communication skills with a professional demeanor
    • Create a job alert for this search

    Executive Assistant • Dallas, TX, US

    Related jobs
    Executive Assistant

    Executive Assistant

    King Aerospace • Addison, TX, United States
    Full-time
    The Executive Assistant to the Chairman provides high-level strategic, operational, and administrative support to the Chairman. This role acts as an extension of the Chairman by exercising independe...Show more
    Last updated: 10 days ago • Promoted
    Volunteer Executive Assistant- MUST RESIDE IN TEXAS

    Volunteer Executive Assistant- MUST RESIDE IN TEXAS

    WRIGHT CAUSE URBAN YOUTH CONSERVATION • Dallas, TX, United States
    Full-time
    The Wright Cause Urban Youth Conservation (TWCUYC) is a charitable organization dedicated to empowering underserved youth and creating a future where every young individual can access the support a...Show more
    Last updated: 2 days ago • Promoted
    Executive Assistant I (226 Days)

    Executive Assistant I (226 Days)

    Dallas Independent School District • Dallas, TX, United States
    Full-time
    Assist with day-to-day functions of the department to meet the objectives of the area, department, and District while serving as the assistant to the Assistant Superintendent of Special Populations...Show more
    Last updated: 3 days ago • Promoted
    Executive Assistant, Office of CEO

    Executive Assistant, Office of CEO

    Enovis • Dallas, TX, US
    Full-time
    The Executive Assistant (EA) is a vital position within the Office of the CEO, providing direct high-level administrative support and assistance. This role requires the ability to thrive in a dynami...Show more
    Last updated: 17 days ago • Promoted
    Executive Assistant 2

    Executive Assistant 2

    Dallas Area Rapid Transit • Dallas, TX, US
    Full-time
    Admin Support (EEO-4-United States of America), 6A - Secretaries and Administrative Assistants (EEO-SubCategory).Under limited supervision, provides highest level of administrative support to the V...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant

    Executive Assistant

    Dallas Staffing • Dallas, TX, US
    Full-time
    We are looking for an experienced and adaptable Executive Assistant to support a high-profile executive in Dallas, Texas. This unique role combines personal assistant duties with office management r...Show more
    Last updated: 28 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Monster jobs • Dallas, TX, US
    Full-time
    Executive Assistant to President.Our client, a growing commercial real estate agency, is seeking a highly professional and proactive Executive Assistant to support the President.This is an exciting...Show more
    Last updated: 7 days ago • Promoted
    Executive Assistant

    Executive Assistant

    ASSA ABLOY • Plano, TX, United States
    Full-time
    Every day, we reimagine how people move through a safer, more open world with ease.If you've ever walked through an automatic door, stayed in a hotel, or gone through passport control, you've proba...Show more
    Last updated: 3 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Three Oaks Hospice • Dallas, TX, United States
    Full-time
    At Three Oaks Hospice we make a steadfast promise to our patients to.Grounded in a collective mission to listen, care and serve, we are committed to building a best-in-class hospice company with a ...Show more
    Last updated: 3 days ago • Promoted
    Executive Assistant - Marketing Leadership team

    Executive Assistant - Marketing Leadership team

    McAfee • Frisco, TX, United States
    Full-time
    Are you early in your career and excited to grow in both Executive Support and Marketing Operations? We're looking for a highly organized, proactive, and trusted Executive Assistant to support our ...Show more
    Last updated: 2 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Stronghold Investment Management • Dallas, TX, United States
    Full-time
    Stronghold Investment Management ("Stronghold," "SIM," or "the Firm") is a technology-driven, vertically integrated investment manager focused on real-assets and related private markets.Stronghold ...Show more
    Last updated: 3 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Smart AutoCare • Richardson, Texas, USA
    Full-time
    The Executive Assistant (EA) to the Smart AutoCare President / CEO plays a critical role in ensuring the organization operates efficiently and effectively. This position is responsible for managing a ...Show more
    Last updated: 5 days ago • Promoted
    Executive Assistant :

    Executive Assistant :

    Akraya • Addison, TX, United States
    Full-time
    Primary Skills : Executive Assistant (Expert), AI Platforms (Intermediate), Time-Management (Advanced), Workplace Tools (Advanced), Travel & Logistics (Advanced), Calendar (Expert).Location : Addison...Show more
    Last updated: 5 hours ago • Promoted • New!
    Senior Executive Assistant

    Senior Executive Assistant

    Onbe • Plano, TX, United States
    Full-time
    Onbe, a fast-growing FinTech, bringing innovation to a rapidly growing global marketplace, stands for "on behalf.Because that's exactly how we work : on behalf of our clients, as their comprehensive...Show more
    Last updated: 23 days ago • Promoted
    Remote Executive Personal Assistant (Full-Time & Part-Time)

    Remote Executive Personal Assistant (Full-Time & Part-Time)

    GOLD GATE • Lancaster, Texas
    Remote
    Full-time +1
    Quick Apply
    Remote – Accepting applicants across the United States.Full-Time : $24 – $32 per hour (based on experience).Part-Time : $18 – $25 per hour. We are seeking a highly organized, proacti...Show more
    Last updated: 3 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Career Group • Dallas, Texas, United States
    Full-time
    Confidential | Executive Assistant to CEO (Dallas, TX).Onsite | Up to $100K base + OT + bonus.CEO of one of their key business lines. You’ll also collaborate closely with the New York–based Executiv...Show more
    Last updated: 28 days ago • Promoted
    Executive Assistant

    Executive Assistant

    SelfSoulLiberate, Inc • Dallas, TX, United States
    Full-time
    SelfSoulLiberate is a non-profit organization dedicated to achieving health equity and reducing stigma surrounding mental health in under-resourced communities. Our mission is to provide educational...Show more
    Last updated: 2 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Delta Dallas • Dallas, TX, US
    Full-time
    Executive Assistant – Investment Banking.This role is primarily focused on providing high-level executive and project support to senior members of an investment banking team.Responsibilities includ...Show more
    Last updated: 30+ days ago • Promoted