Budget Specialist III

Job Title

Budget Specialist III

Agency

Prairie View A&M University

Department

College of Business

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Budget Specialist III is responsible for managing all aspects of departmental financial operations, including preparing and monitoring annual operating and summer instructional budgets, reconciling accounts, and ensuring compliance with university policies. The Budget Specialist oversees departmental human resources processes for faculty, staff, and student employees, manages payroll and procurement activities, supports grant administration, and maintains accurate fiscal records.

The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities :

• Prepare and monitor the COB annual operating and summer instructional budgets; reconcile departmental accounts, take corrective action as needed, and prepare merit documents.
• Oversee HR processes for the department, including creating positions, processing new hires, terminations, and personnel actions for faculty, staff, and students. Manage costing allocations, data changes, compensation adjustments, one-time payments, and promotions in Workday. Run monthly and bi-weekly payroll calculation reports to verify employee salaries and ensure accuracy.
• Manage departmental procurement, including vendor setup, submitting purchase requisitions, initiating contracts, processing invoices in AggieBuy, and reviewing / approving ProCard and travel expense reports in Emburse.
• Reviews teaching overloads, supplemental pay, payroll adjustments, Memorandums of Appointment (MOAs), offer letters, and summer contracts.
• Submit Department Budget Requests (DBRs) to move funding, Payroll Cost Transfers (PCTs), Interdepartmental Orders (IDOs), journal entries, and account profile request forms. Review Time & Effort reports for compliance and accuracy.
• Collaborate with Sponsored Research Services and Title III to support faculty and staff in managing grant funds, ensuring compliance with institutional policies and funding agency requirements.
• Maintain accurate and organized departmental fiscal records in accordance with university record retention guidelines.
• Performs duties as assigned.

Required Education & Experience :

Required Knowledge, Skills & Abilities :

Preferred Qualifications :

Special Requirements :

Job Posting Close Date :

Required Attachments :

Please attach all required documents listed below in the attachment box labeled as either "Resume / CV or Resume / Cover Letter" on the application. Multiple attachments may be included in the "Resume / CV" or Resume / Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

Application Submission Guidelines :

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements :

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.