Facility Planning Manager

Facility Planning Manager 🔍Residential & Dining Enterprises, Stanford, California, United States 📁Facilities📅Mar 05, 2025 Post Date📅106072 Requisition #

ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES :

Founded in 1891, Stanford University is among the top academic institutions in the country, excelling in a wide range of fields from the humanities to information technology to the health sciences and medicine. The university is located near Palo Alto, 35 miles south of San Francisco, on an 8,800-acre campus.

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community. The Department has an annual operating budget of over $270 million, oversees a 5 million sq. ft. physical plant across the campus, and provides housing for over 13,000 students and dependents, serves over 18,000 daily meals at 30 dining and retail locations and over 300,000 meals at Athletic Concessions events, and hosts 20,000 conference guests annually. Additionally, R&DE comprises 735 FTE staff in the following divisions : the Office of the Senior Associate Vice Provost, Student Housing Operations and Stanford Conferences, Stanford Dining, Hospitality and Auxiliaries, Maintenance Operations and Capital Projects and a team of R&DE strategic business partners : Finance & Administration, Human Resources,Information Technology, and Communications.

Students (Customers) First” is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day.

ABOUT MAINTENANCE OPERATIONS & CAPITAL PROJECTS (MCP)

This division supports all R&DE operations and provides strong stewardship of its facilities by delivering daily and preventive maintenance, executing 50-year asset renewal model, managing design and construction of capital and other essential projects, infusing sustainability, safeguarding occupational health and safety, monitoring life-safety systems and after-hours security, overseeing furnishings / fixtures and parts inventory, administering move services and the fleet, managing utilities and waste, ensuring emergency preparedness and business continuity, and providing space and property administration.

This role is designated as essential and requires incumbents to report to work onsite. Telecommuting is not available for this role.

JOB PURPOSE :

Coordinate, schedule, and manage the program to provide planned assessments of building subsystems within the R&DE portfolio of buildings. Assist with assessments, integrate information obtained through these assessments into the building subsystem asset tracking database, and manage the updating of the database following completed projects. Make recommendations on lifecycle adjustments as observed over time. Adjust unit costs in model on historical and trending pricing in the marketplace and offer recommendations for refinement of the asset database.

Coordinate, schedule, and manage our non-system connected Life Safety Testing and Inspection Program to ensure regulatory compliance with monthly, semi-annual and annual testing and reporting requirements. Integrate information into our tracking master databases and manage the updating of the database following completed testing and inspections. Make recommendations on system improvements. Provide regular reporting to appropriate regulatory agencies.

Conduct special initiatives and manage projects in support of our vision of excellence in facility stewardship.

CORE DUTIES

• Perform the full range of project management cycle : initiating, planning, executing, monitoring, and controlling, and closing. Lead projects requiring functional integration. Complete sub-project and / or stand-alone elements (or a contained project such as construction project).
• Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
• Facilitate discussions and negotiations to drive recommendation consensus within scope of responsibility.
• Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders on a focused project; actively manage resistance to change.
• These elements typically delineate the project management involved at this level : Charter- charter and scoping involvement or scope definition, identify and shape scope; # of disciplines / stakeholders to manage is contained to localized department or university constituents; risk- manage and report on risks associated with projects to upper management, risk sharing is maintained between management and project manager; project complexity involves straight-forward technology applications to drive decisions; primary university relationship is at the individual faculty, department / director level; single project budget / scope accountability up to $5M; cumulative budget / scope up to $10M.

ADDITIONAL DUTIES

MINIMUM REQUIREMENTS :

Education & Experience :

Bachelor's degree in a related field and three years of related experience in development and management of projects of moderate size / complexity with limited performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.

Five or more years of experience is highly desired.

Knowledge, Skills and Abilities :

Certifications and Licenses :

Design or engineer professional license or contractor license is highly desired

DESIRED ATRIBUTES :

PHYSICAL REQUIREMENTS

WORKING CONDITIONS :

80dB TWA, allergens / biohazards / chemicals / asbestos, or heavy metals or work on roofs at heights greater than 10 ft.

WORK STANDARDS :

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http : / / adminguide.stanford.edu .

The expected pay range for this position is $130K to $140K per annum or ( $62.50-$67.31 / hour).

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You :

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with :

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information