Front Desk Administrative Assistant

POSITION SUMMARY :

Responsible for answering all incoming telephone calls and greeting visitors, customers, applicants, clients, and suppliers. Provide administrative and clerical support for the Hyosung HICO Power Transformer Facility

• Lead and champion strong customer service skills when communicating to employees, vendors and all guests, ensuring a positive Hyosung HICO experience.
• Answer phones and direct inquiries to the proper person with use of intercompany radio, email and phone systems.
• Manage visitor traffic including greeting and interact with company guests, customers, job applicants, clients and suppliers. Notify appropriate person of the visitor's arrival.
• Partner with safety and security as a strong advocate of keeping our employees and visitors safe by monitoring access to all visitors.
• Administer travel arrangements and related expenses, including training new users on how to use our travel policies when applicable
• Support HYOSUNG HICO staff with reports, customer presentations, correspondence, and other business documents / forms in a neat, concise manner using correct grammatical structure and punctuation.
• Manage and maintain our electronic communication boards with daily and monthly changes.
• Coordinate and arrange division / department meetings, conference calls and ensuring appropriate meeting facilities / conference rooms are reserved. As well as managing all catering, as appropriate.
• Prepare various meeting materials and assist with the development of presentations.
• Create and modify various documents using Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Create and submit Purchase Requisition and expense reports, either manually or via the Purchase Requests Systems.
• Keep current itineraries of department employees and visitors to avoid scheduling conflicts.
• Prepare correspondence and materials for mailing via U.S. postal service, FedEx, UPS, etc. and distribute incoming mail.
• Co-lead activities committee and plan and implement employee activities, fundraisers, employee recognition, company newsletter, etc.
• Further the goals and positive, professional image of the Company by conducting business with other HYOSUNG HICO departments, employees, visitors, and callers in a timely and cooperative manner.
• Manage highly confidential electronic and written communications, maintain the confidentiality of any information s / he encounters.
• Maintain inventory of supplies and work with purchasing on attaining supplies.
• Manage and maintain visitor's PPE (Personal Protective Equipment)
• Partner with the HR Department to implement and maintain different programs and events.
• Assist the Director of HR and Executive team with other assigned tasks.
• Manage and maintain employee events such as delivery of messages and flowers for approved special occasions, family day, holiday party and more...
• Know HYOSUNG HICO's Quality and Environmental Policies. Be able to fully discuss the importance of these policies and how they impact work.

PHYSICAL / MENTAL CHARACTERISTICS OF THE POSITION AND ENVIRONMENTAL FACTORS OF THE WORKPLACE :

Strong computer skills, emphasizing MS Office products.

Hyosung HICO, Ltd., is an Equal Employment Opportunity (EEO) Employer. It has been and will continue to be a fundamental policy of Hyosung HICO, Ltd., not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and / or local laws.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.