Events Assistant

Join this DC think tank as an Events Assistant and help bring engaging, high-quality events to life. You’ll plan and execute a variety of events, from virtual webinars to in-person conferences, networking sessions, and social experiences. This role requires excellent project management, strong communication with internal teams and external vendors, and attention to detail in budgeting, design, and post-event reporting. If you are someone able to juggle multiple projects at once with exceptional professional cadence, please apply today!

Key Responsibilities :

• Plan, organize, and execute a variety of events locally and nationwide, including virtual, in-person, and hybrid formats.
• Manage all communication efforts with internal departments reviewing budgetary guidelines, marketing materials for promotion, and pre and post surveys as well as external vendor communication and outreach.
• Maintain and update the events calendar.
• Assure day-of logistics operate smoothly and successfully, including occasional travel to event host locations.
• Oversee all parts of event registration such as making distribution lists and producing confirmations and reminders for attendees. Track reporting details following event organization.
• Assist in the coordination of event logistics including design, catering, signage and materials.
• Research new event venues and establish relationships with vendors.
• Offer administrative support through scheduling meetings, sending internal communications, shipping, and invoice and payment processing.
• Provide a unique lens on event logistics and audit processes to assure the highest efficiency and creativity.

Why You’ll Love Working Here :

What We’re Looking For :

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.