Purchasing Coordinator

Primary Role

The Purchasing Coordinator is responsible for managing day-to-day procurement activities, including sourcing materials and services, maintaining vendor relationships, and ensuring a consistent flow of supplies to support organizational needs.

Key Responsibilities

• Procure required products or services within the organization and obtain price quotes when applicable.
• Prepare and issue purchase orders; track and confirm receipt of orders.
• Coordinate with suppliers to ensure timely and accurate delivery; expedite and resolve issues as needed.
• Identify and research prospective suppliers.
• Prepare and evaluate Requests for Proposals (RFP).
• Review of proposals and negotiate pricing and terms.
• Monitor supplier performance and ensure timely delivery of all products.
• Design and maintain supplier performance reports; address and resolve issues proactively.
• Review purchase requests for proper coding and authorization; expedite orders when necessary.
• Identify, research, and resolve back-order discrepancies; source alternatives to prevent shortages.
• Maintain and update the Supplier Data Base

Other Duties Include

Relationships

Goals

Qualifications

Education / Experience

Competencies Required

Personal Attributes

Desired Behaviors