The Facilities Manager is responsible for overseeing the day-to-day operations and maintenance of our office building, ensuring a safe, comfortable, and efficient work environment for all employees and visitors. This role encompasses a wide range of responsibilities, including managing building systems, vendor relationships, space planning, health and safety compliance, budget management, and direct oversight of front desk reception services. The ideal candidate will be a proactive problem-solver with strong organizational and communication skills, and a commitment to providing excellent service.
Compensation : 55,000
Responsibilities : Job Summary :
We're searching for a warm, detail-oriented Office Hospitality & Facilities Manager to join our team. If you have a passion for creating an exceptional environment for guests and staff this could be the perfect fit for you!
In this unique role, you'll blend guest service with essential facilities maintenance, ensuring our space is always welcoming, pristine, and fully functional. Your experience as a manager will be invaluable as you oversee the day-to-day operations with a keen eye for cleanliness, and organization.
Responsibilities : Job Summary :
- Greet and welcome all visitors—clients, vendors, and staff—with professionalism and warmth
- Manage the front desk : phone lines, email inquiries, appointment scheduling, and visitor badges
- Provide concierge-style support (e.g., directing guests, coordinating meeting room setups, arranging catering)
Facilities Management
Perform daily walkthroughs to identify maintenance, safety, or cleanliness issuesCoordinate and track routine maintenance and urgent repairs (HVAC, plumbing, electrical, life-safety systems)Ensure trash, recycling, and common areas remain tidy and fully stockedInventory & Vendor Coordination
Oversee office, kitchen, and restroom supply inventories; place orders via procurement systemMaintain service contracts, schedule vendor visits, and verify completion of workPartner with external contractors on larger projects (e.g., renovations, equipment installations)Security & Compliance
Administer security badge issuance / deactivation and alarm system managementEnforce adherence to building codes, ADA requirements, and company safety policiesRespond to after-hours emergencies and coordinate with security or maintenance teamsAdministration & Reporting
Keep detailed records : maintenance logs, safety inspections, service agreementsGenerate monthly reports on facility health, hospitality metrics, and supply expendituresIdentify process improvements to enhance guest experience and facility efficiencyQualifications :
Experience : 3–5 years in facilities management, hospitality, or office administration (corporate or healthcare / MedTech setting preferred)Technical Skills : Proficiency with Microsoft Office 365; basic understanding of building systems (HVAC, electrical, plumbing)H ospitable Demeanor : Genuine customer-service mindset; ability to anticipate and exceed guest expectationsOrganizational Excellence : Strong attention to detail, effective multitasking, and reliable follow-throughProblem-Solving : Resourceful, proactive, and able to work independently under minimal supervisionCommunication : Clear verbal and written skills; comfortable interacting with all levels of stakeholdersDisclaimer : This description outlines the primary duties for the Office Hospitality & Facilities Manager role. Duties may evolve to meet organizational needs.
Qualifications :
Education :
Bachelor's degree in a related field preferred but not required. Relevant certifications (e.g., FMP, CFM) are a plus.Experience :
Minimum of 2-3 years of progressive experience in facilities management, with a significant portion in an office building environment. Experience managing a small team or administrative staff is highly desirable.Technical Skills :
Strong understanding of building systems (HVAC, electrical, plumbing, life safety).Proficiency in using Computerized Maintenance Management Systems (CMMS) and Microsoft Office 365 Suite (Word, Excel, Outlook).Knowledge of local building codes, safety regulations, and ADA compliance.Soft Skills :
Excellent communication (written and verbal), interpersonal, and negotiation skills.Strong problem-solving and decision-making abilitiesHighly organized with strong attention to detail and the ability to manage multiple priorities.Proactive and resourceful with a "can-do" attitude.Customer service oriented and able to build strong relationships with internal and external stakeholders.Ability to work independently and as part of a teamDisclaimer
This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. The organization reserves the right to revise or change job responsibilities as the need arises.
Physical Requirements :
Ability to walk, stand, climb stairs, and lift up to 50 pounds occasionally.May require occasional work in various weather conditions or in noisy / dusty environments.Ability to respond to emergencies outside of regular business hours as needed.Comprehensive Benefits
We are committed to providing our employees with a robust benefits package designed to support their health, financial well-being, and work-life balance.
Health & Wellness
Medical, Dental, and Vision Insurance : Comprehensive coverage options for employees and their families, with a choice of plans.Wellness Programs : Initiatives and resources to promote healthy lifestyles.Financial Security
Competitive Salary : Regularly reviewed to ensure market competitiveness.401(k) Retirement Plan : With company match to help you save for your future.Work-Life Balance & Development
Paid Time Off (PTO) : Generous accrual for vacation, personal days, and sick leave.Paid Holidays : Observed company holidays.Professional Development : Opportunities for training, workshops, and continuing education.Flexible Work Arrangements : (e.g., remote work options, flextime, compressed work weeks – if applicable) To support work-life integration.Employee Discount Programs : Special offers on products and services.About Company
EVEXIAS Health Solutions is a leader in Medical Wellness, dedicated to transforming society’s understanding of health through advanced diagnostic tools, innovative therapies, and personalized treatment plans. Our vision is to profoundly impact the physical, mental, and spiritual well-being of our patients while ensuring this invaluable knowledge is available for future generations.
With a strong emphasis on superior staff, exceptional patient care, and cutting-edge wellness technologies, EVEXIAS continues to redefine what “much wellness” (the meaning of our Greek-inspired name) truly means. We are committed to delivering extraordinary wellness and prevention solutions with integrity, intelligence, and courage, in partnership with our patients and team members.
Our Mission : To Transform the Practice of Medicine.
