Director of Events

Director of Events

PHP Agency, Inc.

Addison, TX

PHP Agency Inc., “PHP,” is seeking a Director of Events to join our Dallas-based HQ team.

PHP is a life insurance field marketing organization, founded in 2009. Our CEO is entrepreneur Patrick Bet David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance products to a diverse client base. PHP passionately serves people through a field sales force with over 20,000 licensed agents. PHP headquarters offices are in Addison, Texas (Dallas metroplex).

Job Summary

This position gives the opportunity to support and coordinate small and large meeting and conferences for a fast-paced Financial Services Company. A successful event coordinator ensures event-related tasks are delivered in a professional manner in accordance with organizational goals. If you are creative, energetic, and passionate about event planning please send your contact information and resume.

Primary Responsibilities :

Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing, and post-event reporting

Work on multiple national meetings, both small and large-scale conferences and events simultaneously

Work with Supervisor on digital management of contracts, speaker bios, session descriptions, handouts, requests for proposals (RFPs), etc.

Create and send event marketing communications via email, web, print

Send and track correspondence with speakers and sponsors / exhibitors

Coordinate creation of event agenda

Organize and manage event registration platform pre / during / post event

Project manage deliverables with all team members to help ensure deadlines are met

Prepare banquet event order (BEO) information with event venues

Coordinate travel, lodging and expenses for participants traveling to meetings

Create and manage budgets and collection of registration, sponsorship income and exhibit fees

Work directly with registrants on problems and inquiries, providing excellent customer service

Develop and maintain solid relationships with exhibitors / sponsors

Coordinate with marketing team on event materials and signage

Oversee meeting preparation, supplies ordering and packing / shipping of event materials

Coordinate with events and recognition teams to source and organize event recognition

Staff events (internal and external resources) and manage onsite event registration; includes occasional travel to regional and national meetings requiring flexibility in schedule

Data entry and daily administrative functions

Create invoices and receipts as requested, track expenses for event budget reconciliation

Create and analyze online evaluations / surveys and prepare post-event reports

Other duties related as assigned by the Supervisor / Executive Team

Primary Skills & Requirements :

Innovative and resourceful; actively seeks opportunities to improve meetings and events

Experienced at negotiating and building partnerships with vendors

Exceptional client service skills and enjoys working with the public

Strong time management skills and ability to manage concurrent tasks efficiently

Superior attention to detail; first class organizational skills

High energy, positive, professional attitude, pride in work product

Strong computer skills to include Microsoft Office and experience using cloud-based project management tools

Basic web design experience and / or knowledge of HTML

Excellent written and verbal communication skills

Great team member : willing to roll up your sleeves and pitch in to help your colleagues when needed

Certified Meeting Planner (CMP) a plus, but not required

Salaried Full Time Position

Minimum completion of a bachelor’s degree

Minimum 3 years event / meeting coordination experience required

About Integrity

Integrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose : to help people protect their life, health and wealth so they can prepare for the good days ahead.

Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you’ll love, and we’ll love you back. We’re proud of the work we do and the culture we’ve built, where we celebrate your hard work and support you daily.