Administrative Assistant

Make a difference protect lives and achieve your dreams. Build your career with the industry-leading fire life safety and security company.

This position performs a variety of clerical recordkeeping and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location department and / or unit. Develops maintains and ensures com. Assists with budgetary matters track department funds and purchasing. Compiles reports and monitors assigned projects and / or program components.

Essential Duties & Responsibilities :

Greets and directs clients and visitors.

Answers phone calls and emails in a timely manner.

Manages company telecommunications network and communicates with answering service.

Makes appointments and referrals

Manage data in spreadsheets and reports

Creates and maintains office related records and reports

Performs data entry and filing tasks for accounts payable purchase orders equipment inventory

Maintains the integrity and confidentiality of confidential employee or departmental files.

Receives records and distributes packages and mail.

Manages key vendor accounts supply inventory and submits invoices for payment

Compiles budget data and maintains financial records as requested.

Copies collates and otherwise prepares reports for mailings meetings and other correspondence.

Assists with projects and event support

Assists other departments as needed

Assists with Customer relations

Assists with Contract creations

Manages all branch Fire Alarm Invoicing

Perform other duties assigned by management.

Education / Qualifications :

Bachelor or Associate degree preferred or equivalent work experience.

High School diploma or equivalent required

Ability to greet visitors clients and colleagues in a friendly and courteous manner.

Ability to type at least 50 wpm.

Ability to proofread.

Proficient in Microsoft Office Suite or similar software.

Basic understanding of office equipment.

Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Ability to work independently and identify and solve problems.

Ability to organize and prioritize work.

Other Duties :

Adheres to the Code of Conduct Confidentiality Agreement and Company Safety Policy.

Performs other duties as assigned.

Physical Requirements :

Prolonged periods sitting at a desk and working on a computer.

Benefits and Perks : Excellent pay

Medical dental vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire and Safety is an Equal Opportunity Employer

Key Skills

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Employment Type : Full-Time

Experience : years

Vacancy : 1