Now Hiring : Project Administrator (Norfolk, VA
- Philadelphia, PA
- Hybrid Mid-Atlantic)
A growing professional services firm is seeking a detail-oriented and proactive Project Administrator to support leadership and project managers across a variety of project delivery engagements.
This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys supporting project teams, and brings strong organizational, analytical, and communication skills.
What You’ll Do
In this role, you will support administrative, financial, and contract-related project tasks, including :
Setting up and managing projects in project management / accounting software (BQE CORE or similar)Handling project billing, invoicing, collections, and financial reportingTracking project progress, budgets, and schedulesPreparing fee proposals and supporting contract documentationManaging RFQ materials, compliance documents, and client requirementsMaintaining project filing systems and supporting day-to-day project administrationAssisting with internal and external communicationsBuilding and maintaining productive working relationships with project managers, clients, and partners.What We’re Looking For
The ideal candidate has experience supporting project operations—ideally within a professional services or project-based environment.
Experience with invoicing, contract administration, and project accountingBackground in the architecture, engineering, construction, or similar industry is a plusStrong Microsoft Office skills, especially ExcelExcellent written and verbal communicationHigh attention to detail and strong organizational skillsAbility to manage multiple schedules and competing deadlinesComfortable learning and using multiple software platformsFamiliarity with BQE CORE, QuickBooks, or similar systems preferredBachelor’s degree in business, accounting, or related field OR relevant certifications (CAPM, PMP, CPA, CMA)If you're a motivated, detail-driven professional who enjoys supporting project teams and ensuring strong operational execution, we’d love to hear from you.
Apply today to join a collaborative and mission-focused environment.