Scheduling Officer

Posting Details

Job Posting Information Posting Number PG194384SP Internal Recruitment No Working Title Scheduling Officer Anticipated Hiring Range $43,000 - $49,090 Work Schedule Monday - Friday (Hybrid), 8 : 00 am - 5 : 00 pm; some nights and weekends as needed Job Location Raleigh, NC Department Office of Undergraduate Programs About the Department The Poole College of Management actively engages with industry and academia to create an innovative and collaborative intellectual environment that fosters learning, scholarship, and service. We’re deeply rooted in NC State’s history as a university that excels at science, technology, engineering, and math.

Our college’s diverse student body — over 4,000 students — hails from across North Carolina, the United States, and the world. Our faculty are thought leaders and field-tested experts with enduring ties to the world of business.

Poole College of Management has four academic departments : Accounting, Business Management, Economics, and Management, Innovation, and Entrepreneurship. We offer bachelor’s degrees in accounting, business administration, economics; master’s degrees in accounting, business administration (MBA), economics, management (including specialized degrees); as well as a doctoral degree in economics. Among our non-degree programs, we offer Executive Education and graduate certificates.

The college houses six initiatives fostering research, learning, and corporate engagement : Business Analytics Initiative, Business Sustainability Collaborative, Enterprise Risk Management Initiative, Entrepreneurship Clinic, Entrepreneurship Collaborative, and Supply Chain Resource Cooperative. The college is fully accredited by the AACSB.

To learn more about our College, visit : Essential Job Duties This position is responsible for managing the course schedule and registration processes for Poole College’s undergraduate and graduate programs, and providing administrative support for various college programs including the undergraduate business analytics program. Additionally, the scheduling officer will manage course enrollment-related student communication as well as related college web pages. The successful candidate will have experience with university scheduling and registration systems and program management, be forward-looking, open to generating new ideas and innovations and possess the skill set necessary to support the College in forecasting and planning efforts related to course enrollment, space management, and registration. The scheduling officer will also attend relevant college and university meetings and will represent the college on various university-level committees.

• Manage semester course calendar Manage semester course calendar / schedule – set timeline and deadlines, create necessary documents, implement communication strategies regarding scheduling, etc. Communicate with Department Heads and Area Coordinators concerning course needs and scheduling deadlines Collaborate with the Assistant Dean of Jenkins Graduate Programs and Directors of Graduate Programs to meet the course scheduling and registration needs of Poole’s graduate students Enter, and proof fall / spring / summer schedule and course attributes for Poole undergraduate and graduate courses and make corrections and suggestions as needed Work with University Scheduling Office to find classrooms and troubleshoot other scheduling issues Manage graduate faculty status for instructors Implement and communicate registration restrictions to ensure the correct students are able to enroll Build and run queries as needed to determine scheduling and registration needs
• Manage course registration processes Provide assistance with registration issues for both undergraduate and graduate students Communicate registration policies through Poole’s generic registration email account and enrollment webpages Register and track students in practicums, internship courses, independent studies, etc. Assist with registration of special student groups such as Global programs and incoming first-year and transfer students Manage the MBA Petition to Add process
• Assist with the administration of academic programs Manage the selection, enrollment, processing, and tracking of students in the undergraduate Business Analytics Honors Program; additional programs may be added to this responsibility as the college grows
• Support undergraduate and graduate office-wide programming including orientation and commencement programs

The Scheduling Officer reports directly to the Associate Director of Curriculum and Academic Programs. Other Responsibilities

Qualifications Minimum Experience / Education Bachelor’s degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions. Other Required Qualifications

Preferred Qualifications

Required License or Certification N / A Valid NC Driver's License required No Commercial Driver's License Required? No Recruitment Dates and Special Instructions Job Open Date 12 / 10 / 2024 Earliest Close Date (Positions will be posted until 5 : 00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 12 / 17 / 2024 Notice to Applicants Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume”. Special Instructions Please include as attachments a resume / CV, cover letter, and contact information for at least 3 professional references. Position Details Position Number 00106963 Position Type SHRA Position Classification Band Title Student Services Specialist Position Classification Band Level Journey Position Classification Salary Range $ 33,540 - $ 90,156 Salary Grade Equivalency GN07 Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Full Time Equivalent (FTE) (1.0 = 40 hours / week) 1.0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Time Limited Position No Time-Limited Appointment Length (if applicable) Department Id 200401 - Poole College of Management - Office of Undergraduate Programs EEO NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact to speak with a representative at the Office of Institutional Equity and Diversity.

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