Training Grants Manager

Position Summary

Position Summary : The Office of Biomedical Research Education & Training (BRET) seeks to hire a Training Grant Manager to assist the Senior Grants Manager in conjunction with faculty to prepare and assemble grant proposals / contracts in compliance with sponsor, university, and federal guidelines and deadlines. The selected individual will interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals, as well as monitor terms and agreements of grant awards for compliance.

About the Work Unit

The BRET Office supports and coordinates graduate education, postdoctoral training, minority affairs, career development, and educational technology initiatives for the Vanderbilt biomedical research community. Within the BRET Office are the Office of Career Development ASPIRE Program, the Office of Outcomes Analysis, and all aspects of the admissions processes for graduate programs in the biomedical sciences, including the Interdisciplinary Graduate Program and the Quantitative & Chemical Biology Program.

Key Functions and Expected Performance

• Assist the Senior Grants Managers and faculty in preparing and assembling training grant applications in compliance with sponsor, university, and federal guidelines and deadlines.
• Process trainee / fellow appointments, reappointments, and terminations via xTrain within the NIH eRA Commons system.
• Manage trainee / fellows' publications in MyNCBI.
• Maintain and assemble training grants tables via xTRACT within the NIH eRA Commons system and through the use of Microsoft Office (Excel) for the Research Performance Progress Reports (RPPRs) and applications.
• Prepare, format, and maintain data tables, updating as appropriate with sponsors' formats for compliance and grant submission.
• Maintain, update, and organize web-based "Common Submission Materials" (boilerplates) required for all training grant and fellowship applications.
• Interact with other departments and agencies to facilitate grant proposal development, submission, and administration.
• Procure and prepare materials for new and competing renewals including biosketches, Other Support (OS), payback agreements, trainee / fellow updates, and boilerplate text.
• Responsible for assembling RPPR reports, including budgets, to SPA and / or Research Finance (RF) for review and final submission.
• Use effective methods to track current and former trainees / fellows for compliance with sponsor agencies.
• Process fellowship progress reports and terminations on an annual basis and five-year competing renewals, while keeping an updated record of all fellowships via Microsoft Office (Excel).
• Procures all required documents to request and update IRB / IACUC protocols in compliance with sponsor agencies and institution.

Independently manage budget responsibilities for grants.

Monitor terms and agreements of grant awards for compliance.

Manage Program Activities

Experience and Skills

Qualifications

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