Contracts and Procurement Assistant Contracts Assistant Non-Permanent

Description

Title- Contracts and Procurement Assistant

Classification- Contracts Assistant

Job Status- Full-Time / Non-Permanent

Appointment Length- A period of one (1) year from the date of appointment

WDFW Program- Financial Services Program Contracts & Procurement Office

Duty Station- Olympia Washington Thurston County

Hybrid / Telework- A flexible hybrid schedule may be considered at the discretion of the hiring manager; however the successful candidate must be available to report to the Olympia WA duty station as needed. The selected candidate may be able to telework / work remotely up to two (2) days per week during the probationary / trial service period.

Learn more about being a member of Team WDFW !

Photo Caption : Bald Eagles in Autumn Photo Credit : Bill Hebner

Join our Financial Services team and play a key role in improving agency operations and decision-making through data analysis recommendations and commitment to best practices.

As the first point of contact for the agencys customers this is an opportunity to utilize your strong customer service skills while supporting the Contracts and Procurement Office.

In this dynamic role you will provide contract guidance and procurement planning perform professional contract and purchasing administration maintain procurement and contracting documents and complete data entry in various state procurement and contracting systems and WDFWs SharePoint site.

What to Expect-

Among the varied range of responsibilities held within this role the Contracts and Procurement Assistant will

Perform Contracts and Procurement Administration :

• Provide administrative support to their supervisor and coordinate office operations.
• Provide general administrative assistance for the team including scheduling meetings taking minutes and following up on action items.
• Maintain the programs intranet web page ensuring content is accurate and current.
• Respond to questions from agency staff other governmental organizations and private firms regarding contracts and agreements.
• Provide support in the development and implementation of contract management tools and procedures.

Provide Contracts and Procurement Support :

Compliance and Recordkeeping :

Working Conditions :

Work Setting including hazards : Work is performed indoors in an office environment. Exposure to hazards is limited to those commonly found in government office environments including fluorescent lights and extensive computer use.

Schedule : This position is full-time working 40 hours per week. Standard business hours are Monday Friday 8 : 00 A.M. to 5 : 00 P.M. but the incumbent may be expected to adjust the work schedule to meet business needs. A flexible work schedule can be considered at the incumbents request subject to supervisory approval.

Travel Requirements : Some travel may be required and is typically local or regional to meet with field staff or attend / provide training.

Customer Interactions : Interact regularly by phone Teams e-mail and in-person with widely varied customers.

Qualifications :

Required Qualifications :

Option 1 : High School Diploma or GED

AND

Three (3) years of professional experience in the development administration or termination of contracts; bookkeeping; and / or accounting.

Option 2 : Associates degree with major study in business administration public administration or closely allied field

AND

Two (2) years of professional experience in the development administration or termination of contracts; bookkeeping; and / or accounting.

Option 3 : Bachelors degree with major study in business administration public administration or closely allied field

AND

One (1) year of professional experience in the development administration or termination of contracts; bookkeeping; and / or accounting.

Preferred Qualifications :

In addition to the required qualifications our ideal applicant will possess some or all the following :

Knowledge of and skills in applying relevant policies regulations standard methods and procedures related to contracting and procurement development and administration in Washington State.

Ability to effectively communicate and work cooperatively with staff other departments vendors governmental agencies and the general public.

Experience :

Two (2) years of professional experience with contracts including knowledge of :

One (1) year of experience in :

Your application should include the following :

Supplemental Information

In addition to pay and other special employee programs there are other benefits that WDFW employees may be eligible for. Click the Benefits tab at the top of this announcement to learn more.

Important Note :

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents please use the following link : - WFSE :

This position is covered by a collective bargaining agreement between the State of Washington Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice :

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit please do the following :

Please redact any PII (personally identifiable information) data such as social security numbers.

Diversity Equity and Inclusion Employer

As part of WDFWs efforts to advance respectful and inclusive work environments the Agency expects inclusivity as part of our professional interactions and communications. Therefore we want to ensure that all individuals feel welcome are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit Agency and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientation and gender identity diversity. Women racial and ethnic minorities persons of disability persons over 40 years of age disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation : Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone or email or the Telecommunications Device for the Deaf (TDD) at .

Technical Difficulties : If you are having technical difficulties creating accessing or completing your application please call NEOGOV toll-free at or .

Other questions : If you have other questions regarding this position please reach out to and reference job #.

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Key Skills

Facilities Management,ADMA,Heavy Bus Driving,AXA,Building Services,Courier Delivery

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 3495 - 4653