At-a-Glance :
Are you ready to build your career by joining a global chemical company? If so, our client is hiring an Administrative Assistant.
Position Type :
ContractOn-SiteRequired :
- High School Diploma.
- 3-5 years of administrative and / or procurement experience.
- Strong time-management and organizational skills.
- Excellent communication (written and verbal) and customer service skills.
- Detail-oriented with the ability to read and interpret company policies, procedures, and guidelines.
- Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
- Ability to lift and / or move up to 30 pounds.
- Working knowledge of corporate spending reports.
Preferred :
- Bachelor's Degree in Business Administration, Management, or related field.
- Front desk receptionist experience.
- Proficiency in SAP platforms (procurement and maintenance functions) and HCL Notes.
- Strong data analysis skills.
- Shipping and receiving and / or mailroom experience.
- Experience managing building access control systems.
- Vendor management experience.
- Experience working in a 6S and safety-conscious environment.
Responsibilities :
- Provides front-desk coverage and serves as the first point of contact for all visitors, customers, executives, contractors, and external callers.
- Manages executive calendar and coordinates travel arrangements of unit manager.
- Maintains confidential items and acts as a Record Coordinator, ensuring compliance with the record management policy.
- Supports department meetings and events by reserving and preparing meeting rooms, coordinating logistics, and ensuring successful execution.
- Delivers daily administrative support, including :
- Preparing budget and expense reports, reporting any overspending to leaders.
- Managing phone calls and visitor traffic.
- Supporting new hire onboarding.
- Handling procurement of goods and services.
- Submitting purchase requisitions, processing invoices, and confirming invoice accuracy before approval.
- Tracking purchase orders and ordering supplies for the entire building.
- Sorting mail and scheduling meetings.
- Managing conference room schedules.
- Processing work requests from building personnel.
- Maintaining documentation per corporate requirements.
- Works with vendors and third-party service providers to verify site safety requirements and coordinate access.
- Creates security access badge requests and monitors visitors for site safety and security compliance.
- Multi-tasks and responds to evolving priorities.
- Maintains a clean and orderly work area, follows site safety rules, and promotes observance.
- Performs other work-related duties as assigned.
Get in Touch :
If you think you'd be a good match, submit your resume and reach out to Simran at 551-277-4514 to learn more.
LI-SG1
HbM6349