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Administrative Assistant

Administrative Assistant

Hired by Matrix, Inc.Wyandotte, MI, US
10 days ago
Job type
  • Full-time
Job description

At-a-Glance :

Are you ready to build your career by joining a global chemical company? If so, our client is hiring an Administrative Assistant.

Position Type :
  • Contract
  • On-Site
  • Required :

    • High School Diploma.
    • 3-5 years of administrative and / or procurement experience.
    • Strong time-management and organizational skills.
    • Excellent communication (written and verbal) and customer service skills.
    • Detail-oriented with the ability to read and interpret company policies, procedures, and guidelines.
    • Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
    • Ability to lift and / or move up to 30 pounds.
    • Working knowledge of corporate spending reports.
    • Preferred :

    • Bachelor's Degree in Business Administration, Management, or related field.
    • Front desk receptionist experience.
    • Proficiency in SAP platforms (procurement and maintenance functions) and HCL Notes.
    • Strong data analysis skills.
    • Shipping and receiving and / or mailroom experience.
    • Experience managing building access control systems.
    • Vendor management experience.
    • Experience working in a 6S and safety-conscious environment.
    • Responsibilities :

    • Provides front-desk coverage and serves as the first point of contact for all visitors, customers, executives, contractors, and external callers.
    • Manages executive calendar and coordinates travel arrangements of unit manager.
    • Maintains confidential items and acts as a Record Coordinator, ensuring compliance with the record management policy.
    • Supports department meetings and events by reserving and preparing meeting rooms, coordinating logistics, and ensuring successful execution.
    • Delivers daily administrative support, including :
    • Preparing budget and expense reports, reporting any overspending to leaders.
    • Managing phone calls and visitor traffic.
    • Supporting new hire onboarding.
    • Handling procurement of goods and services.
    • Submitting purchase requisitions, processing invoices, and confirming invoice accuracy before approval.
    • Tracking purchase orders and ordering supplies for the entire building.
    • Sorting mail and scheduling meetings.
    • Managing conference room schedules.
    • Processing work requests from building personnel.
    • Maintaining documentation per corporate requirements.
    • Works with vendors and third-party service providers to verify site safety requirements and coordinate access.
    • Creates security access badge requests and monitors visitors for site safety and security compliance.
    • Multi-tasks and responds to evolving priorities.
    • Maintains a clean and orderly work area, follows site safety rules, and promotes observance.
    • Performs other work-related duties as assigned.
    • Get in Touch :

      If you think you'd be a good match, submit your resume and reach out to Simran at 551-277-4514 to learn more.

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      HbM6349

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    Administrative Assistant • Wyandotte, MI, US