Administrative Assistant - Junior

Description :

Position : Chinese and Student Exchange Administrative Support

The International Education Services (IES) Branch at Alberta Education and Childcare operates in a fast-paced, high-quality environment, where strategic thinking, attention to detail, highly developed interpersonal and intercultural skills, and the ability to mediate and negotiate are of high importance.

The Branch is responsible for providing leadership in strategic planning, policy, and implementation related to international education for the K-12 education system and is also responsible for representing Alberta's international education interests through international relations and work within Canada and internationally.

Through international agreements, Alberta Education and Childcare is fortunate to have Special Language Advisors posted to Alberta from education partners abroad to support language and culture programming in Alberta. At full capacity, Education and Childcare has five Special Language Advisors from : China, Germany, Japan, Spain and Ukraine.

The branch is looking to fill a temporary administrative role to support a Chinese Special Language Advisor posting to Alberta Education and Childcare and the operations of a suite of Student Exchange Programs administered by the branch.

Duties will include, but are not limited to, the following :

Proofing and formatting word documents.

Budgeting and information updates in Excel.

Supporting the special language advisor in the organization of events, meetings and venue bookings as required

Creating documents and memos as required.

Answering phone calls and emails.

Assisting the production and release of branch documents.

Copying, scanning, faxing, filing and performing records management of physical and digital documents.

Processing and reviewing expenses

Taking meeting minutes.

Apart from its main focus, this position may assist with other special language advisors and branch duties as needed.

Enable Skills-Based Hiring

No

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Qualification

Additional Details

Qualification

Assessment

Must Have

Education

Yes / No - Strong knowledge and ability to read, write and speak in Chinese

Yes

Yes / No - Strong knowledge and ability to read, write and speak in English

Yes

Work Experience

Duration - At least one year of direct clerical and hands-on working experience in administering s

1 years

Duration - Experience of using Chinese language in an office setting

1 years

Experience - Experience in administrative related tasks

1 years

Yes / No - Experience using Microsoft Suite tools.

Yes

Nice to Have

Other

Experience - Experience living and / or working abroad

1 years

Work Experience

Duration - Experience working with the Government of Alberta

1 years

Experience - Experience working with international colleagues

1 years

Experience - Experience working with schools and school authorities

1 years