Clinical Education Coordinator

Indiana University BloomingtonIndianapolis, Indiana

11 days ago

Job type

Full-time

Job description

Job Summary

Department-Specific Responsibilities

Ensures ongoing accreditation and compliance for the Post Pediatric Portal Residency Program by adhering to accreditation standards and facilitating timely and accurate reporting.
Provides strategic leadership and operational oversight for the program's educational and departmental functions, including coordination among attending physicians, residents, and institutional and regulatory administrative offices.
Collaborates with the Program Director and faculty in the development and continuous improvement of the curriculum, ensuring the integration and evaluation of core competencies across all educational components.
Oversees the full cycle of resident recruitment, including application review, development, and maintenance of promotional materials (e.g., brochures, website), interview scheduling, and coordination of pre-interview and interview day logistics.
Collaborates with and co-leads initiatives with Indiana University School of Medicine (IUSM) statewide Psychiatry Education Coordinators and works directly with the Statewide Director of Psychiatry Medical Student Education.
Serves as a primary Psychiatry contact for medical students, providing support and guidance throughout their educational experience.
Manages and maintains educational resources for students and faculty through the Canvas learning management system.
Oversees student instruction and assessment for the Psychiatry Clerkship, including scheduling of lectures and exams, and ensures timely completion of evaluations and grade submissions.

General Responsibilities

Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.

Schedules rotations and clinic hours for members, and may arrange extracurricular activities.

Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.

Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.

Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.

Implements program improvement projects from initiation to execution.

Offers recommendations to improve program administration and / or the overall quality of care.

Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

4 years of experience in administration, office management, or program coordination

Preferred

Experience in a clinical or academic setting

SKILLS

Required

Proficient communication skills

Maintains a high degree of professionalism

Demonstrated time management and priority setting skills

Demonstrates a high commitment to quality

Possesses flexibility to work in a fast paced, dynamic environment

Highly thorough and dependable

Possesses a high degree of initiative

Ability to build strong customer relationships

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Goodman Hall - Neuroscience Building

355 W 15th Street

Indianapolis, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Healthcare and dependent care flexible spending accounts

Basic group life insurance paid by IU

Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

Base retirement plan with generous IU contributions, subject to vesting

Voluntary supplemental retirement plan options

Tuition subsidy for employees and family members taking IU courses

10 paid holidays plus a paid winter break each year

Generous paid time off plans

Paid leave for new parents and IU-sponsored volunteer events

Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level : Mastery

FLSA : Nonexempt

Job Function : Health Services

Job Family : Clinical Education

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.See Indiana University Notice of Non-Discrimination here which includes contact information.

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