Job Description
Starting wage : $25.11 - $29.89 (DOE)
Job Summary
The Senior Administrative Specialist provides high-level administrative support to the Board of County Commissioners. This position performs complex and confidential duties including scheduling, communication management, meeting preparation, records management and Coordination of Board related activities. The role requires professionalism, discretion, attention to detail and ability to work independently in a dynamic environment with minimal supervision.
Key Responsibilities
Administrative Support :
- Provides administrative support services to the County Commissioners, including :
- Taking messages, setting appointments, providing information
- Processing and preparing documents and correspondence
- Preparing and tracking mailings and notifications
- Prepares the Commissioners daily work folder
- Prepares resolutions, claims for payment, and hearing packets for upcoming cases
- Registers Commissioners for conferences including making travel arrangements
Meeting Coordination :
Works with offices / departments to schedule meetingsPrepares Commissioners agenda (online)Attends, takes minutes, and prepares necessary records for the Commissioners' meetingsUpdate agenda to attached completed minutes and audio filesProvide notification of Board of Equalization (BOE) hearings to applicantsDistribute completed documents to appropriate offices / departmentsDocument Preparation and Management :
Creates, types and proofs forms / letters, or other documentsAssembles and processes informational packets, mailings, etc.Prepare Historic Preservation Commission agreements, collect and track applications, process paymentsSend legal notices to newspaper for publication as neededDistributes and processes mailPublic Interaction :
Responds to public records requestsAnswers incoming phone calls and greets the publicOther Duties :
Performs special research or other projects as neededPerforms all work duties and activities following county policies, procedures, and safety practicesOther duties as assignedQualifications
Skills and Abilities
Operate standard and specialized office equipment and job-related software and type 55 wpmApply knowledge of English grammar, spelling, composition, and punctuationCommunicate information effectively and persuasivelyMaintain accurate records and prepare clear, concise reportsDemonstrated customer service skillsKnowledge of county government practices and proceduresAbility to build and maintain strong working relationships with employees, officials, media, and the publicCommunicate effectively both orally and in writing, while maintaining confidentialityWork independently, manage multiple tasks, and meet deadlines under pressureThink critically and creatively to develop solutions based on instructions and specificationsExhibit strong organizational skills and efficiently coordinate event logisticsSpecial Qualifications
Ability to obtain Notary PublicSuccessfully complete a background investigationEducation and Experience
High school diploma or GED equivalency requiredOne to three years administrative experience is preferredEquivalent combination of experience and training may be consideredEssential Physical Abilities
Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and / or quicklySufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary informationVisual acuity, with or without an accommodation, to read instructions, review and organize documentsRequires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasksAbility to lift 20 lbsDisclaimer
To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and / or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.
Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection is made without regard to race, color, religion, sex, national origin, age, disability or genetics.
