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Executive Assistant
Executive AssistantMotion Recruitment • Alameda, CA, United States
Executive Assistant

Executive Assistant

Motion Recruitment • Alameda, CA, United States
7 hours ago
Job type
  • Full-time
Job description

Exciting Executive Assistant opportunity with an established firm.

Contract Duration : 6+ Months

This is fully onsite in either San Francisco or Oakland offices

Job Title : Executive Assistant I

Job Description : The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices.

Required Skills & Experience

Skills / Experience : Minimum Qualifications

  • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions.
  • Strong organizational, problem-solving, and analytical skills.
  • Ability to maintain confidentiality in a variety of matters.
  • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow.
  • Ability to accurately prepare and maintain records, files, and reports.
  • 1+ years of experience w / High School

Knowledge, Skills, Abilities

  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office applications.
  • What you will be doing :

  • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc..
  • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications.
  • Maintains agendas and tracks completion of agenda items.
  • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party.
  • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Tracks and coordinates with staff to ensure completion of all action items for the Executive.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner.
  • Provides support to team and leaders
  • Assists with daily activities and special projects
  • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics
  • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.
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    Executive Assistant • Alameda, CA, United States

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