Project Management Administrator

Sr. Project Management Administrator – On-Site (White Marsh, MD)

Scroll down to find the complete details of the job offer, including experience required and associated duties and tasks.

Team-First Culture

• Long-Term Growth
• Detail-Oriented

Wilmot Modular Structures is expanding our Construction Services team — and we’re looking for a highly organized, direct, communicative Sr. Project Management Administrator who thrives in a fast-paced environment and values teamwork, accountability, and long-term stability. If you’re the type who keeps things clear, structured, and moving , loves collaborating with others, and wants to be part of a family-run company where everyone pitches in — this role is for you.

Why You'll Love Working With Us :

We support each other, help each other, and get things done. We love team players who communicate openly, follow through, and keep operations running smoothly.

A supportive, “we’re in this together” mindset

Work directly with leadership & project teams

A place where being helpful, communicative, and reliable is truly valued

Long-term stability + opportunity to grow in construction services

Every day is different — no sitting still, no boredom

What You'll Do : As a key player in the Construction Services department, you’ll coordinate project documentation, support field teams, and keep critical processes aligned and on schedule. Your responsibilities include :

Preparing subcontracts, purchase orders & change orders

Managing RFIs, submittals, permits & O&M manuals

Coordinating schedules with the factory + tracking offline dates

Visiting the factory 2–3 times / month for QC checks

Supporting project meetings + taking detailed meeting minutes

Managing safety documents & Activity Hazard Analysis (AHA) updates

Updating Salesforce + customer portals

Onboarding new subcontractors (W-9s, insurance, compliance docs)

Collaborating with the Contract Administrator on AIA's & billing

Keeping construction projects organized, compliant, and moving forward

This is a straight-to-the-point , structured role — perfect for someone who likes clarity, consistency, and communication.

Who You Are

Communicative, direct, clear

Extremely organized & detail-oriented

A natural collaborator who helps without hesitation

Reliable, accountable, and proactive

Comfortable in a fast-paced environment with constant moving parts

A problem-solver who stays calm and focused

Someone who enjoys construction or project-based work

Fully comfortable working ON-SITE every day in White Marsh

You value stability, consistency, teamwork — and you’re looking for a place you can stay long term.

Experience You Bring

Associate degree OR 5+ years construction admin experience

3+ years in contract or project management (construction, logistics, leasing)

Strong Microsoft Office skills

Salesforce or CRM experience

Excellent written, verbal & interpersonal communication skills

Bonus points : Procore experience Construction management coursework

Compensation

Location & Schedule

Ready to join a team where your work truly matters?

If you’re a direct, detail-driven, collaborative professional looking for a long-term home where you can grow — we want to meet you.

Apply now and become a key contributor to Wilmot Modular’s Construction Services team!