Administrative Assistant (Maitland)

Administrative Coordinator

AssistRx has engineered the perfect blend of technology and talent to provide life sciences companies with an efficient solution to improve patient uptake, visibility and outcomes. Our talented team members provide therapy and healthcare system expertise to help patients achieve better results from care.

A growing organization, AssistRx views our people as our strongest asset. Join us as we continue to make a difference...

We are in search for an in office Administrative Coordinator to support employees, Call Center, Pharmacy, Facilities, and other departments, including HR and Marketing for internal and external client meetings.

Responsibilities include :

• Meet and greet all visitors, clients, and employees in a courteous and professional manner.
• Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.
• Assist marketing and patient solutions with client meeting preparation, room set-up, breakdown, meeting logistics and convention / trade show preparation.
• Process incoming and outgoing deliveries, mail, and packages etc.; Forwards outgoing mail and packages to the appropriate individual or department
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
• Orders and maintains supplies, arranges for equipment maintenance, and keeps reception and break areas organized.
• Work with facilities and security with creation of associate Photo ID and access control cards
• Assist security with building safety and security protocols and drills
• Assist in monitoring and working any Facilities tickets.
• Provide assistance in all emergency situations such as; fire alarms, tornado warnings, medical emergencies, etc.
• Performs other related duties as assigned by management.

This position will be fully onsite Monday - Friday 8am - 5pm EST and will also require schedule flexibility for days when clients are onsite. Office location is 495 North Keller Road, Suite 100 Maitland, Florida 32751