Executive Assistant

Our client is searching for a proactive, detail-oriented Executive Assistant to support 2-4 Partners with high level administrative and organizational tasks. This role is essential to ensuring their day-to-day operations run smoothly. The position offers the opportunity to work from their San Francisco or Lafayette office.

Key Responsibilities :

• Managing complex calendars, coordinating meetings, anticipating scheduling conflicts, securing conference rooms, and preparing materials.
• Coordinate all travel logistics.
• Proactively anticipating Partner needs and identifying ways to maximize their time.
• Leading and assisting with special projects for Partners and collaborating on firm-wide initiatives with the Executive Support Team.
• Handling expense reporting and processing receipts in their expense system.
• Completing all administrative tasks such as copying, scanning, printing, binding, mailing, arranging client gifts, setting up meeting rooms, and registered visitors.

Qualifications