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Executive Assistant

Executive Assistant

United Talent AgencyLos Angeles, CA, US
30+ days ago
Job type
  • Full-time
Job description

Our UTA offices will be closed for the week of 4th of July starting on June 28, 2025. Your application is important to us. We will resume application review the week of July 7th. We appreciate your patience and wish you a wonderful week!

UTA seeks an Executive Assistant to support senior leaders within the Technology organization. This role requires strong organizational and communication skills, along with the ability to manage evolving priorities in a dynamic environment.

This is a full-time position with benefits and will pay $27.00 to $30.00 per hour.

What You Will Do

  • Provide day-to-day administrative support to Technology executives, including complex calendar management and meeting coordination across time zones
  • Organize detailed domestic and international travel, including multi-leg itineraries and logistics
  • Serve as a point of contact for internal teams, external partners, and clients, maintaining professional relationships and communications
  • Prepare and edit presentation decks and other communications; ensure materials are polished and aligned with leadership objectives
  • Coordinate logistics, preparation, special projects, and follow-ups for departmental meetings and team progress tracking
  • Manage expenses, invoices, and payments for leadership
  • Maintain the confidentiality of sensitive information and act with the highest level of discretion
  • Anticipate the needs of senior leadership, providing proactive solutions to optimize their workflow
  • Handle any additional duties as assigned to support the executive team

What You Will Need

  • Bachelor's degree strongly preferred
  • 2+ years of experience as an Executive Assistant supporting senior leadership, ideally VP-level and above
  • Experience working within the technology industry or with technology-focused leaders is a plus
  • A proactive mindset with strong problem-solving skills and the ability to anticipate leadership needs
  • Demonstrated ability to juggle multiple tasks with competing deadlines, while maintaining a high level of accuracy
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to adapt to new technologies quickly
  • Excellent written and verbal communication skills with a sharp attention to detail
  • Proven discretion when handling confidential or sensitive information
  • Interest in and comfort with technology, with the capability to support tech-savvy executives
  • Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance.

    • What You Will Get

  • The unique and exciting opportunity to work at one of the leading global entertainment companies
  • Access to the tools, leadership, and resources you will need to create and drive a center of excellence
  • The opportunity to do the best work of your career
  • Work in an inclusive and diverse company culture
  • Competitive benefits and programs to support your well-being
  • Experience working in a collaborative environment with room to grow

    • About UTA

    UTA unites ideas, opportunities and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers-from actors, athletes and musicians to writers, gamers and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.

    For more information : https : / / www.unitedtalent.com / about /

    UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

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    Executive Assistant • Los Angeles, CA, US