Accounts Payable Associate / Accounting Disbursements

Accounts Payable Clerk

Work where every moment matters.

Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common : pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network.

The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization.

With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system.

The Accounts Payable Department is servicing all of Hartford HealthCare and its Partners. We are centrally located in Newington and are part of the System Support Office for Hartford Healthcare. Annually we process over 350,000 invoices for 6,000 suppliers. Our mission is to provide professional service to our customers and improve patient care where we can.

Entry level position to process a high volume of invoices through scanning or data entry in order to record expenditures in a timely basis for all of HHC and Affiliate organizations. Insure appropriate approvals have been received from departments as stated in HHC policy. Maintain financial information, files and records (e.g. scanned paid invoices, checks, documentation, reimbursements, reports, vendor files, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. Handle sensitive and / or confidential documents and information in accordance with HHC compliance and HIPAA regulations.

Position Responsibilities :

• Ability to work in a multi entity environment utilizing taxable and non-taxable functionality
• Process a high volume invoices.
• Assist with the sorting, opening of mail and processing of e-mails from the general mail drop for the Accounts Payable Department.
• Prepare batches of invoices for scanning.
• Manage work queues in accordance with department standards.
• Insure appropriate approvals have been received from departments as stated in HHC policy.
• Accurate data enter and verification of key data elements ie (Invoice#, Invoice Date, Vendor, Remit Address, Remit Message etc) in keeping with department standardization rules.
• Full understanding of the different 1099 category codes as they apply to expense types.
• Accurate recording of the entity / cost center / expense account on the expense distribution line.
• Work with internal and external customers on resolving outstanding invoices.
• Maintain financial information, files and records (e.g. scanned paid invoices, checks, documentation, reimbursements, reports, vendor files, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Handle sensitive and / or confidential documents and information in accordance with HHC compliance and HIPAA regulations.
• Provide back-up within department as deemed necessary by management.
• Work in teams that process in excess of 250,000 invoices annually.
• Support system wide customers both internal and external.
• Support an HHC network community that includes a variety of facilities both acute and non-acute.