Assistant Property ManagerPavago • Boston, MA, US
Assistant Property Manager
Pavago • Boston, MA, US
19 days ago
Job type
- Full-time
Job descriptionDraft and process new lease agreements, amendments, and renewals using DocuSign or Dotloop. Assist with property marketing (posting to Zillow, Apartments.com, Craigslist, MLS syndication). Pre-screen tenants, schedule showings, and collect applications. Track rent payments daily, apply late fees, and follow up on delinquencies. Assist in preparing weekly delinquency reports and monthly owner statements. Record and reconcile deposits, refunds, and security deposits. Create and manage work orders in property management software. Schedule vendors, track progress, and confirm completion with tenants. Ensure invoices match work performed before routing for approval. Maintain complete and compliant tenant files with leases, notices, inspections, and compliance documents. Ensure adherence to Fair Housing and local landlord-tenant laws. Support property managers with portfolio-level reporting. Track occupancy, turnover, and leasing performance metrics. Handle ad hoc requests and administrative projects. Strong communicator with tenants, vendors, and owners. Organized multitasker who thrives in a fast-paced environment. Problem-solver who balances empathy for tenants with business goals. Detail-oriented and compliance-conscious. 2+ years in property management or real estate operations. Proficiency with property management software (Yardi, AppFolio, Buildium). Strong Microsoft Office / Google Workspace skills. Familiarity with lease agreements, tenant laws, and Fair Housing regulations. Experience supporting 100+ unit portfolios. Knowledge of multi-state landlord-tenant law. Exposure to property accounting and financial reporting. Industry experience in residential, commercial, or mixed-use real estate. Respond to tenant inquiries, logging issues and escalating to the property manager when needed. Process leases and renewals, ensuring documentation is complete, compliant, and signed on time. Track rent collections and delinquencies, communicating reminders and preparing reports. Coordinate maintenance requests, scheduling vendors and updating tenants on progress. Prepare and maintain tenant files so every lease, notice, and inspection is organized and audit-ready. Assist property managers with owner reporting, occupancy tracking, and ad hoc operational tasks. Rent collection rates (? 95% on-time collection). Zero missed tenant renewals or compliance notices. Maintenance tickets resolved within SLA timelines. Owner reports accurately and on time. Tenant satisfaction with communication and responsiveness. Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (e.g., prepare a lease renewal draft or process a mock maintenance request in AppFolio) Client Interview Offer & Background Verification
Assistant Property Manager
Position Type : Full-Time, Remote Working Hours : U.S. client business hours (with flexibility for tenant schedules, leasing deadlines, and emergencies)
About the Role : Our client is seeking an Assistant Property Manager to support property managers with tenant relations, leasing administration, maintenance coordination, and reporting. This role ensures properties are well-run, tenants receive timely responses, and owners have confidence in the accuracy of financial and operational data. You are the right hand to the property manager, keeping operations organized and compliant.
Responsibilities : Tenant Relations :
- Serve as the first point of contact for tenant inquiries regarding rent, lease terms, or property policies.
- Document all interactions in property management software (AppFolio, Yardi, Buildium).
- Manage communication for move-ins, move-outs, and lease renewals.
Leasing Support :
Rent Collection & Financials :
Maintenance Coordination :
Compliance & Documentation :
Operational Support :
What Makes You a Perfect Fit :
Required Experience & Skills (Minimum) :
Ideal Experience & Skills :
What Does a Typical Day Look Like? An Assistant Property Manager's day revolves around supporting property managers by keeping tenants satisfied, vendors coordinated, and records accurate. You will :
In essence : you keep the day-to-day property operations running smoothly, ensuring property managers can focus on portfolio strategy while you handle execution.
Key Metrics for Success (KPIs) :
Interview Process :
Create a job alert for this search
Assistant Property Manager • Boston, MA, US
Related jobs
Join Bell Partners and be a difference maker.At Bell Partners, our mission is to be the apartment company of choice by creating value and honoring commitments to our residents, partners, and associ...Show more
We live sneakers, streetwear, and neighborhood culture! All Day! Every Day!.With more than 750 stores in Europe and the USA, SNIPES is one of the leading sneaker and streetwear retailers worldwide....Show more
Make your next move an expert one.At Colliers it's not our success that sets us apart, it's how we achieve it.Our people are passionate, take ownership and always do what's right for our clients, p...Show more
Retail Assistant Store Manager.Since 1906, New Balance has empowered people through sport and craftsmanship to create positive change in communities around the world.
We innovate fearlessly, guided ...Show more
The Property Manager will oversee daily operations for a portfolio of approximately 15 commercial properties in the Greater Boston area, primarily north of Boston.
This role focuses on maintaining s...Show more
Assistant Manager, MarketStreet Lynnfield.The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offe...Show more
Supervisor : Director of Housing.Compensation : $65,000- $70,720 DOE.Summary of Responsibilities : The Property Manager II is responsible for oversight of 100+ units in Rogerson Properties and / or mana...Show more
As a CBRE Assistant Facilities Manager you will be responsible for a combination of advanced facilities work in regulated spaces.
This job is a part of the Facilities Management functional area whic...Show more
Assistant Manager Position at Planet Fitness Wakefield.In order to be considered as a candidate for this position, it is required you complete the 2nd step application.
Upon clicking "Submit Applica...Show more
A commercial real estate firm located in the greater Boston area is seeking a Commercial Property Manager to oversee 15–20 retail / industrial properties across New England.This is a newly created ro...Show more
Groma is blending real estate and technology to unlock a new real estate asset class while making it easier for everyone, from institutional investors to the residents in our buildings, to particip...Show more)
Schochet is now accepting resumes for an experienced Portfolio Manager.We are an expanding property management company that offers excellent career advancement and an exciting chance to be part of ...Show more
Normal 0 false false false EN-US X-NONE X-NONE.The Property Manager oversees all functions of the property, including supervision of staff, handling tenant communications, performing annual certifi...Show more
WS Development is seeking a Retail Property Manager who will be responsible for managing multiple retail sites in the Seaport of Boston.
The retail portfolio is located within shared towers througho...Show more
Responsible for the development and implementation of policies, procedures, and programs that will assure a well-managed, well-maintained building, placing maximum emphasis on positive response to ...Show more
Maloney Properties Voted "Best Place to Work" by its employees for 10 years!.Established in 1981, Maloney Properties LLC is a successful real estate firm.
Our services include property management, ...Show more
Assistant Property Manager (CRE).The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr.
Assistant Property Manager job description, as well as performi...Show more
The Property Coordinator plays an important administrative and support role in helping to facilitate community events, support campus programming, and maintain operational excellence.This position ...Show more
Assistant Property Manager
Bell Partners • Swampscott, MA, US
Full-time
Last updated: 30+ days ago • Promoted
Assistant Manager
Snipes • Lawrence, MA, US
Full-time
Last updated: 30+ days ago • Promoted
Assistant Property Manager
Colliers • Boston, MA, US
Full-time
Last updated: 30+ days ago • Promoted
Retail Assistant Store Manager (Lawrence, MA)
New Balance • Lawrence, MA, US
Full-time
Last updated: 17 days ago • Promoted
Commercial Property Manager
ProPivotal • Boston, MA, United States
Full-time
Last updated: 30+ days ago • Promoted
Abercrombie & Fitch - Assistant Manager, MarketStreet Lynnfield
Abercrombie & Fitch • Lynnfield, MA, US
Full-time
Last updated: 30+ days ago • Promoted
Property Manager II
Rogerson Brand • Roxbury, MA, US
Temporary
Last updated: 14 days ago • Promoted
Assistant Facilities Manager
Massachusetts Staffing • Boston, MA, US
Full-time
Last updated: 12 days ago • Promoted
Assistant Manager
Planet Fitness • Wakefield, MA, US
Full-time
Last updated: 30+ days ago • Promoted
Property Manager - Commercial Real Estate
Daley And Associates, LLC • Boston, MA, United States
Full-time
Last updated: 10 days ago • Promoted
Property Manager (onsite)
Groma • Lynn, MA, US
Full-time
Last updated: 30+ days ago • Promoted
Portfolio Manager-North
Institute of Real Estate Management (IREM) • Boston, MA, United States
Full-time
Last updated: 10 days ago • Promoted
Property Manager
SHP Management Corp • Quincy, MA, US
Temporary
Last updated: 21 hours ago • Promoted • New!
Property Manager, Seaport
WS Development • Boston, MA, US
Full-time
Quick Apply
Last updated: 30+ days ago
Manager, Senior Property
Newmark • Boston, MA, US
Full-time
Last updated: 3 days ago • Promoted
Assistant Property Manager
Maloney Properties • Haverhill, MA, US
Full-time
Last updated: 29 days ago • Promoted
Assistant Property Manager ( CRE )
Boston Staffing • Boston, MA, US
Full-time
Last updated: 20 days ago • Promoted
Property CoordinatorNewCambridge, MA
BioMed Realty • Cambridge, MA, US
Full-time
Last updated: 30+ days ago • Promoted