Payroll Systems Specialist

Type of Appointment : Full-Time Probationary

Job Classification : Confidential Administrative Support II

Anticipated Hiring Range : $4687 - $7137 per month

Work Hours : Monday - Friday 8am - 5pm unless otherwise notified

Recruitment Closing Date : December 8 2025

THE DEPARTMENT :

Payroll Services is responsible for updating and maintaining personnel and employment data leave accounting and time and attendance records as well as processing all types of pay for all categories of state-side CSU employees. Payroll data is maintained in both the State Controllers Offices (SCO) Personnel Information Management System (PIMS) and the campus PeopleSoft 9.0 database. Payroll Services ensures compliance with CSU policies collective bargaining agreements and state and federal laws and regulations while providing customer-focused support to the university community. The department manages payroll processes related to employee pay leaves of absence Workers Compensation Time and Labor Absence Management Workforce Administration and CalPERS enrollment. The department engages in system implementations such as the conversion from PeopleSoft 9.0 to the Common Human Resources System (CHRS 9.2). Payroll Services collaborates closely with other units within the Employee and Organizational Development and Advancement / Human Resources Operations (EODA / HR Ops) department to support comprehensive employee services and operational alignment across human resources systems and functions. Payroll Services directly contributes to EODA / HR Ops mission by fostering a positive employee experience through accurate timely and compliant payroll processing.

DUTIES AND RESPONSIBILITIES :

CHRS Implementation Testing and Support :

• Serve as the Payroll Services SME for CHRS modules including Time and Labor (TL) Absence Management (AM) and Workforce Administration (WA).
• Participate in systemwide and campus CHRS meetings implementation discussions and module updates. Represent Payroll Services and the campus in CHRS CMS and Subcommittee meetings providing input feedback and recommendations on system updates and implementations.
• Assist in CHRS project planning data standardization testing and go-live activities. Conduct system testing troubleshooting and data validation in collaboration with the Director of Payroll and Benefits Services Payroll Managers WA analysts Payroll Technicians and HRIS and IT support.
• This may include collaboration with other module owners and testers to understand and communicate how payroll modules interact with related systems such as Benefits Administration (Ben Admin) and Temporary Academic Employment (TAE) modules.
• Identify and resolve data discrepancies between PeopleSoft 9.0 / CHRS 9.2 and the SCOs PIMS system; assist in data cleanup and auditing efforts.
• Contribute to the development and refinement of CHRS-related procedures documentation and training materials.

Time and Labor (TL) and Absence Management (AM) :

Workforce Administration (WA) :

Payroll Operations Continuous Improvement and Departmental Support :

QUALIFICATIONS :

PREFERRED QUALIFICATIONS :

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to the CSU Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and / or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to the CSU Background Check Policy.

CSU Classification Salary Range

This position is part of the Confidentials bargaining unit - C99 (Not represented). The CSU Classification Standards for this position are located on the CSU Classification Standards CSU Salary Schedule is located on the CSU Salary Schedule classification salary range for this position according to the respective skill level is : minimum$4687 and maximum$11223 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go to the Acceptable I-9 website.

University Driving Requirements

Positions that require driving for university business by using apersonal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must : 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to the Authorized University Driver Policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at : and Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at . For more information go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Other Notices

For other important employment notices we invite you to visit Cal Poly Pomonas Employment Notices web page.

Required Experience :

IC

Key Skills

Data Entry,Paychex,QuickBooks,Accounting,10 Key Calculator,Paylocity,Microsoft Excel,Payroll,ADP,Administrative Experience,Human Resources,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 4687 - 7137