Assistant Fund Manager - HYBRID - 137061

Hybrid

Remote

#137061 Assistant Fund Manager - HYBRID

Filing Deadline : Fri 11 / 7 / 2025

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UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 10 / 29 / 2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 11 / 7 / 2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Under direct supervision of the Financial Manager, the incumbent will provide support to a team responsible for the accounting activities of a large statewide program with research projects, fellowships, and extension services based throughout California. Responsibilities include learning the full post award administration of the department's administrative, research and fellowship accounts from initiation through closeout in accordance with the policies and procedures of the University and funding agencies. Learn to establish and maintain internal bookkeeping systems for monitoring budgetary / financial activities. Assists with preparing financial reports, statements, agency invoices, and other special purpose reports. Assists with reviewing and approving invoices for payment, verifying appropriateness of expenditures, availability of funds and applicable funding restrictions in accordance with University and agency guidelines.

Incumbent will also prepare and process travel and entertainment reimbursements, generate monthly fellowship stipends and health insurance reimbursements, process and reconcile other types of payments and reimbursements, review and submit P-Card expense reports, purchase office supplies, submit requisitions to procurement for issuance of purchase orders, and maintain department spreadsheets / files for California Sea Grant's many research and fellowship awards. Serves as the department Timekeeper.

Other duties will include assisting with meeting set-up and preparations, reserving meeting rooms and venues, organizing catering, creating name and table tags, and ordering other supplies, as needed.

The Assistant Fund Manager supports a fast-paced work environment, and daily responsibilities shift as needed. The incumbent must be able to interact professionally and confidently, and work within a team environment.

This position will work a hybrid schedule which includes three days on-site and two days remote.

QUALIFICATIONS

Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Ability to learn how to monitor spending on Procurement Cards and ensure university policy is followed.

Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented. Ability to prioritize heavy workload and meet deadlines despite constant interruptions and competing deadlines where information must be assembled quickly with competing and conflicting deadlines. Ability to pay strict attention to detail, accurately complete documents in a timely manner, organize and maintain neat and accurate records for access by others, and assist to devise and implement new procedures or changes when necessary.

Ability to perform routine financial analysis and reporting.

Proficiency working with computer and information management systems. Proficiency working with Excel, Word, and other Microsoft programs.

Organization and communication skills and customer service focus.

Interpersonal skills, including tact, diplomacy, and flexibility. Ability to interact effectively with a diversity of people at all levels within the University and externally to promote positive working relationships and to achieve the organization's goals and objectives.

SPECIAL CONDITIONS

Job offer is contingent upon satisfactory clearance based on Background Check results.

May be required to work some evening and weekend hours as well as occasional overtime to meet deadlines.

• This position is HYBRID, with 3 days on-site and 2 days remote

Pay Transparency Act

Annual Full Pay Range : $61,032 - $88,886 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $29.23 - $42.57

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

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