Executive Assistant to VP and Head of Americas Commercial Operations

Executive Assistant to VP and Head of Americas Commercial Operations

At Alcon we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly champion progress and act with speed as the global leader in eye care. Here youll be recognized for your commitment and contributions and see your career like never before. Together we go above and beyond to make an impact in the lives of our patients and customers.

We foster an inclusive culture and are looking for diverse talented people to join Alcon. As an Executive Assistant to VP and Head of Americas Commercial Operations supporting Americas Commercial Operations you will be trusted to enable executive leadership effectiveness and ensuring seamless administrative support across all key initiatives in the Americas Commercial Operations organization. This position demands an individual with exceptional organizational skills the ability to manage complex priorities and a proactive mindset. The Executive Assistant operates as a trusted partner to the VP facilitating both strategic and day-to-day administrative requirements within a dynamic fast-paced business environment. This role is based out of our Fort Worth TX location.

In this role a typical day will include :

• Manage a busy and frequently changing Executive calendar with a proactive solutions-oriented mindset.
• Coordinate meetings and conference calls with internal and external business partners often in different time zones.
• Arrange domestic and international travel including visa processing when needed.
• Coordinate leadership team monthly staff meetings including gathering of information to prepare and distribute agenda and pre-read materials.
• Prepare and submit on a timely basis expense reports in accordance with company policies.
• Prepare and distribute internal communications within the CommOps organization.
• Partner with executive and members of the leadership team in the coordination and efficient execution of town halls and leadership team off-sites.
• Prepare and / or review management presentations in Microsoft PowerPoint & Word.
• Process purchase orders and order office supplies as needed.
• Frequently interact with internal and external contacts at all levels of the organization.
• Support other members of the CommOps leadership team as back up when required .
• Own execution of business projects as assigned by the Executive.
• Coordinate on-boarding and offboarding activities of members of the leadership team.
• Serve as a point of contact for questions related to company internal policies and procedures.
• Maintain organizational charts and distribution lists.

WHAT YOULL BRING TO ALCON :

HOW YOU CAN THRIVE AT ALCON :

Alcon Careers

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ALCON IS AN EQUAL OPPORTUNITY EMPLOYER AND PARTICIPATES IN E-VERIFY

Alcon takes pride in maintaining an inclusive environment that values different perspectives and our policies are non-discriminatory in recruitment hiring training promotion or other employment practices for reasons of race color religion gender national origin age sexual orientation marital or veteran status disability or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If because of a medical condition or disability you need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position please send an email to and let us know the nature of your request and your contact information.

Required Experience :

IC

Key Skills

Building Construction,Logistics & Procurement,Account Management,Communication,Client Services,Jboss

Employment Type : Full-Time

Experience : years

Vacancy : 1