Executive Administrative Assistant

About The Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 3 5 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data - including unparalleled market research, proven business processes, and proprietary models - to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to "Building What Matters." JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

JPI is seeking a resourceful, highly organized, and trustworthy Executive Administrative Assistant to support our Chief Executive Officer and Chief Financial and Investment Officer. This full-time position is based in our Dallas headquarters and plays a vital role in ensuring the productivity, focus, and time management of JPI's top leaders.

The ideal candidate is a proactive gatekeeper and strategic partner who thrives in a dynamic, fast-paced environment while maintaining composure. This person excels at anticipating needs, streamlining executive workflows, and protecting valuable time, allowing senior leadership to focus on high-impact work. The Executive Assistant must exercise impeccable discretion, organization and proactivity while maintaining high standards of execution, and communicate with poise on behalf of executive leadership.

Essential Functions & Responsibilities

Operational Excellence

Serve as a trusted point of contact between the executives and internal / external stakeholders with poise and urgency.

Manage, screen, and prioritize incoming requests, inquiries, and meeting invitations.

Anticipate meeting needs, proactively gather briefing materials, and track follow-up tasks to completion.

Maintain visibility into executive goals and deadlines to ensure the leadership team remains aligned, informed, and prepared.

Uphold and enforce strategic time management and calendar boundaries to preserve work blocks for focused priorities.

Draft and send professional correspondence on behalf of the executives with clarity, urgency, and polish.

Provide administrative support for executive-led special projects and initiatives, including cross-functional collaboration.

Administrative Excellence

Manage complex calendars for multiple executives, including internal meetings, external engagements, and personal priorities.

Arrange detailed domestic and international travel plans and maintain clear itineraries.

Prepare agendas and ensure meeting resources (AV, room setup, technology etc.) are coordinated.

Submit and reconcile expense reports, purchase orders, and invoice processing through Workday.

Maintain accurate and organized digital and physical filing systems.

Travel and Expense Management

Arrange and manage complex travel itineraries, including flights, accommodations, transportation, and visas as required.

Prepare detailed travel agendas and ensure all necessary travel documents are in order.

Align plans to ensure effective expense management.

Proactively manage all expense reports and reimbursements for executives, ensuring accuracy, timeliness, and compliance with company policies.

Manage the reconciliation of corporate credit cards in a timely and efficient manner.

Manage Workday to submit Purchase Orders and submit invoicing associated with the executive team.

Communication and Coordination

Work collaboratively with the Director, Executive Operations as the contact between the executives and internal / external stakeholders.

Personal Support

Assist in coordinating personal appointments and family-related schedules that intersect with work obligations.

Manage household vendor communications and administrative to-dos (e.g., service calls, school forms, logistics).

Track personal deadlines such as tax filings, insurance renewals, and medical visits.

Handle personal reimbursements and bill management, ensuring high discretion and reliability.

Non-Essential Functions & Responsibilities

Other duties as assigned.

Education, Work Experience, and Physical Requirements

3+ years of experience in an executive support role (or similar role) with demonstrated experience supporting multiple senior leaders and priorities in a fast-paced environment

Bachelor's Degree preferred

Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers

Excellent organizational and time-management abilities

Exceptional proficiency in office software, technology, and productivity tools (e.g., Microsoft Office Suite, Google Workspace), and an ability to quickly learn new technologies.

Strong written and verbal communication skills.

Ability to multitask and prioritize effectively in a fast-paced environment.

Discretion and trustworthiness when handling confidential information.

Flexibility and adaptability to changing priorities and tasks.

Strong interpersonal skills and the ability to work well with a diverse team.

Excellent computer proficiency (MS Suite - Word, Excel, PowerPoint, and Outlook)

Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

Ability to work independently and to carry out assignments to completion within the parameters of instructions given, prescribed routines, and standard accepted practices.

Why work for us?

We have a 35-year track record of developing multifamily communities with responsibility, accountability, and integrity. Our stated purpose is to :

Transform Building

Enhance Communities

Improve Lives

JPI has an ambitious and exciting vision for how we will achieve this, which makes for a positive and dynamic work environment, with many opportunities for personal development and growth. As well as our highly competitive offering of compensation and benefits, we are committed to :

Transformative careers in a transformative company

Comprehensive training and development

Promotion from within at all levels of the organization

Borderless Careers, based on performance, potential, and personal ambition

Industry Recognition

NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder

Real Page - Most active multifamily developer in DFW for the past 8 years

Dallas Business Journal Best Places to Work - 2023

Dallas Business Journal - Largest DFW Real Estate Developers - #11

JPI offers associates a comprehensive benefits package with competitive salaries and more, including :

Competitive Bonus Program

4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)

11 Holidays and 8 Early Release Days

Medical, Dental, Vision, and Life Insurance

401(k) with Company Match (Up to 5% Match)

Health Savings Account

Flexible Spending Accounts (Dependent & Medical Reimbursement)

Paid Parental Leave

Paid Volunteer Time

Tuition Assistance

Phone Reimbursement

Associate Referral Bonuses