The Carter Center : Temporary Administrative Assistant (ETS), Leadership Giving, Development

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Description

The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health.?

The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center's many programs and activities are available at?The Carter Center () .

SUMMARY :

The temporary Administrative Assistant provides daily office support in the stewardship and cultivation of donors and prospects. The Administrative Assistant will perform routine office duties, including maintaining files, answering phones, arranging travel, and coordinating schedules / calendars. May perform special assignments with supervisory assistance.

The position supports the work of the Principal Gifts International (75%) and the Planned Giving (25%) Development teams. The temporary Administrative Assistant position reports to the Senior Associate Director, Lead for Principal Gifts International and the Associate Director of Planned Giving.The need is for 3-months with typical work hours being from 8am - 5pm with a one-hour meal period.

KEY RESPONSIBILITIES :

Ensures office operations follow Emory and Carter Center policies.

Manages calendars, prepares leaders for daily activities, and prioritizes meeting requests.

Reviews and triages incoming correspondence; drafts and handles routine responses.

Prepares, edits, and proofreads correspondence, reports, proposals, charts, and presentations, ensuring accuracy and policy compliance.

Coordinates Gift Officer travel-including flights, lodging, transportation, expenses, and trip files-and assists with reimbursements as needed.

Contacts donors and prospects related to travel and meetings.

Enters and updates donor data in Raiser's Edge and other databases; codes actions appropriately and maintains accurate records.

Organizes and maintains donor / prospect files and supports coordination with Donor Services.

Completes forms, grant applications, and program-related documents as needed.

Schedules meetings and special events, manages logistics, and prepares materials.

Processes invoices, maintains records, monitors account status, and recommends cost-effective solutions; may assist with budgets, grants, and expense reports.

Maintains databases, spreadsheets, and filing systems; analyzes data and generates reports.

Oversees ordering and maintenance of office supplies.

Assists with coordinating donor tours.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS :

Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.

Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.

Experience with collaboration tools (OneDrive, Zoom, Teams, and / or others).

PREFERRED QUALIFICATIONS :

Previous experience with various personal computer software applications, in particular, a good working knowledge of the Raiser's Edge software, Excel, Word, and PowerPoint.

Experience in assisting with organizing meetings and events helpful.

Positions within this classification may require the ability to type of keyboard 50 accurate words per minute.

Previous experience in a nonprofit and / or fundraising office is a plus.

Ability to work in fast-paced, high profile environment.

Experience in supporting multiple principles.

Familiarity with Raiser's Edge software and experience in travel coordination is preferred.

Excellent interpersonal skills and ability to interact with a large and diverse group of people.

Good writing and editing abilities, attention to detail and computer skills.

NOTE : This role must be able to commute to The Carter Center on a weekly schedule based upon business needs. ?All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status, if approved for the role, with notice to employee. Applicants must be currently authorized to work in the United States for any employer.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone : 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

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Job Number 157347

Job Type Temporary Full-Time

Division The Carter Center

Department The Carter Center

Job Category Administrative and Business Support

Campus Location (For Posting) : Location US-GA-Atlanta

Location : Name Carter Center

Remote Work Classification N / A or Other

Health and Safety Information Not Applicable