Accounts Receivable Specialist

POSITION SUMMARY :

We are looking for an experienced Accounts Receivable Specialist to lead and manage the accounts receivable function, ensuring accurate invoicing, timely collections, and efficient cash application. This role collaborates with cross-functional teams to resolve billing discrepancies, reconcile general ledger accounts, and support the month-end close and financial reporting processes. The Accounts Receivable Specialist also ensures compliance with internal controls, company policies, and regulatory requirements. Additionally, this position drives continuous improvement in receivables processes and provides detailed aging analysis to support financial reporting and decision-making. As a key contributor to the organization's financial health, the Accounts Receivable Specialist plays a vital role in managing cash flow, maintaining accurate records, and supporting positive funder relationships.

PRIMARY DUTIES & RESPONSIBILITIES :

• Invoicing and Billing : Generating and sending out accurate and timely invoices monthly to funders.
• Payment Processing : Receiving, processing, and accurately applying funder payments (checks, credit cards, EFTs) to program accounts.
• Collection Management : Following up with funders on past-due invoices and sending reminders.
• Account Reconciliation : Reconciling accounts receivable ledgers to ensure all payments are accounted for and properly posted, resolving any discrepancies.
• Customer Communication : Responding to funder inquiries regarding billing and payment issues, providing exceptional customer service.
• Record Keeping : Maintaining accurate and up-to-date records, including billing and payment information.
• Reporting : Generating reports related to accounts receivable activity, such as aging reports, to provide insights into payment efforts and cash flow.
• Compliance : Ensuring compliance with financial regulations and company policies related to accounts receivable activities.
• Collaboration : Working closely with funders, programs, and other internal departments to resolve revenue issues or disputes and improve the accounts receivable process.
• Perform additional duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES :

QUALIFICATIONS :

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will be performed in an office setting and requires ability to communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers, and reaching with hands and arms. This position requires a moderate amount of sitting, walking and the frequent use of hands and arms. Talking and listening will be a major component. Occasionally, light lifting will be required. The ability to visually focus with the eyes for close range and be able to distinguish colors is required. Additionally, the work environment is a typical climate controlled office environment and the noise is usually moderate, but occasional situations louder noise will be prevalent.

Kids In Distress is an Affirmative Action / Equal Opportunity Employer , a Drug Free Workplace and requires drug testing.

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