Management Analyst II / Procurement

Salary : $138,246.00 - $152,414.00 AnnuallyLocation : Vallejo, CAJob Type : Full-TimeJob Number : Department : FinanceOpening Date : 04 / 07 / 2025Closing Date : ContinuousFLSA : ExemptBargaining Unit : MGMT The PositionThe Vallejo Flood and Wastewater District is recruiting to fill one (1) regular, full-time Management Analyst II / Procurement in the Finance Department. The recruitment is open until filled and may close at any time. The round of applications will be reviewed on the week of April 28, 2025.For more information on this position, please see our brochure The Management Analyst II / Procurement position is responsible for overseeing procurement activities, ensuring compliance with California government procurement laws, and facilitating the acquisition of goods, services, and capital projects for the district. This role works proactively with various departments and project managers to coordinate purchases, manage vendor relationships, and support fleet management operations. This position ensures procurement processes are efficient, cost-effective, and aligned with the district's operational and strategic goals.SUPERVISION RECEIVED AND EXERCISEDThe Management Analyst II / Procurement receives general direction from the Finance Manager. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.Duties may include but are not limited to the following : Procurement & Contract Management : Conduct purchasing and procurement activities in compliance with California public sector procurement laws, regulations, and district policies.Assist departments and project managers in developing procurement strategies, specifications, and scopes of work for purchasing goods, services, and capital projects.Prepare and issue solicitations, including Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Invitations for Bids (IFBs).Evaluate vendor proposals, negotiate contracts, and ensure agreements align with project requirements, cost considerations, and compliance standards.Administer contracts, track vendor performance, and coordinate contract renewals, modifications, and closeouts.Fleet Management : Oversee fleet procurement, ensuring vehicles and equipment meet operational needs and regulatory requirements.Coordinate fleet purchasing, leasing, and disposal processes while optimizing cost-effectiveness.Maintain fleet records, warranties, and maintenance schedules in collaboration with operations and facilities teams.Collaboration & Stakeholder Engagement : Work closely with internal stakeholders, including Technical Services, Operations, Facilities Maintenance, Field Operations, Finance, and other teams, to plan and execute procurement activities.Provide guidance to departments on procurement best practices, contract compliance, and budget

with vendors, suppliers, and contractors to maintain strong business relationships and ensure high-quality service delivery.Compliance & Risk Management : Ensure all procurement activities adhere to applicable state and federal laws, including California Public Contract Code and local government purchasing policies.Maintain accurate procurement documentation and records for audits, financial reporting, and regulatory compliance.Identify and mitigate risks associated with procurement, contract execution, and vendor management.Process Improvement & Cost Control : Analyze purchasing trends, identify cost-saving opportunities, and recommend process improvements.Develop and implement procurement policies and procedures to enhance efficiency and transparency.Monitor market conditions, pricing trends, and emerging procurement technologies to improve sourcing strategies. Minimum QualificationsKnowledge, Skills & Abilities : In-depth knowledge of California public sector procurement laws, including the Public Contract Code.Experience with competitive bidding processes, contract negotiations, and vendor management.Strong understanding of fleet procurement and lifecycle management.Ability to work collaboratively with internal stakeholders to develop procurement strategies and ensure project success.Excellent analytical, problem-solving, and negotiation skills.Strong organizational skills with attention to detail and the ability to manage multiple procurements simultaneously.Proficiency in procurement software, enterprise resource planning (ERP) systems, and Microsoft Office Suite. Education and ExperienceAny combination of training and experience that would provide the required knowledge, skills, and abilities may be qualifying. A typical way to obtain the required qualifications would be : Three (3) years of progressively responsible professional experience in administrative and management analysis, or two (2) years of experience as a Management Analyst I with the District. Education : Equivalent to a bachelor's degree from an accredited college or university with major coursework in business administration, public administration or a closely related field.Licenses and Certifications : Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) certification preferred. Additional Information PHYSICAL DEMANDSWORKING CONDITIONSWork in normal office environment with controlled lighting and ventilation and moderate noise levels. May be required to work outside of normal business hours to proctor recruitment examinations or facilitate employee training sessions.Disaster Service Worker : Employees of Vallejo Flood and Wastewater District are, by State and Federal law, Disaster Service Workers. In the event of a declaration of emergency, any employee may be assigned activities which promote the protection of public health and safety or the preservation of lives and property either at the District or within the local area, or your own community.The District provides a generous benefits package outlined here and can be found on the BENEFITS The District provides CalPERS health insurance and pays the full cost of any eligible CalPERS Health Plan limited to a value no greater than the Kaiser rate for employee and eligible dependents. Employees covered by another ACA qualifying group health insurance plan may be eligible for a cash in-lieu of health coverage monthly payment. Vision and dental coverage for employees and eligible dependents $100,000 Life / $100,000 AD&D insurance for non-management employees $225,000 Life / $225,000 AD&D insurance for management employees Private Short Term Disability Insurance for the employee Employee Assistance Program for employee and eligible dependents Education Assistance Program Computer Purchase Loan Program Wellness / Fitness Incentive Program Optional Flexible Spending Plan Optional Aflac Insurance Products Optional Pet InsurancePAID LEAVE Vacation : 15 working days = 0 - 5 years of service 17.5 working days = 5 - 10 years of service 20 working days = 10 - 15 years of service 22.5 working days = 15 - 20 years of service 25 working days = more than 20 years of service Sick Leave : 3.6923 hours accrued per pay period Bereavement : As defined by CA state law for the death of an immediate family Holidays : 11 paid holidays per year plus 40 hours of floating holiday per year (first year of employment floating holiday accrues based on hire date)RETIREMENT PLAN - CalPERS 2.7% @ 55 Formula - CalPERS Classic Members. For more information, please visit CalPERS website at RETIREMENT PLAN - CalPERS 2% @ 62 Formula - CalPERS New Members. For more information, please visit CalPERS website at DEFERRED COMPENSATIONOptional Deferred Compensation Plan with employer matching contribution.RETIREE MEDICALThe District offers contributions towards CalPERS retiree medical insurance premiums for qualified employees who retire from CalPERS within 120 days of separation of employment from Vallejo Wastewater. Under Vallejo Wastewater's retiree medical vesting plan, all retirees hired on or after 11 / 1 / 2013 must have a minimum of ten (10) years of service as a CalPERS member including a minimum of five (5) years of service at Vallejo Wastewater to qualify for a premium contribution. The maximum premium contribution is based on the CalPERS 100 / 90 formula and coverage level. The percentage of the CalPERS 100 / 90 amount contributed by Vallejo Wastewater is determined by full years of CalPERS service. This is per our current contract that is scheduled for renegotiation in 2028.01 Describe your experience developing, managing, and monitoring contracts for professional services and the procurement of public sector supplies, materials, equipment, goods, and services. Specify your role and the scope of procurement and contracts. 02 Describe your experience purchasing in accordance with informal and formal bidding procedures, as well as contract administration. 03 Describe your experience in requisitioning, receiving, storing, distributing, and maintaining inventory of goods and special products / services. Required Question