Administrative Account Assistant

ABOUT HUB :

In a rapidly changing world HUB advises businesses and individuals on how to prepare for the unexpected. As one of the worlds largest insurance brokers our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected-through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad deep and one-of -a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community.

THE OPPORTUNITY :

The Administrative Assistant provides administrative support to ensure the efficient day-to-day operation of the office; performs routine clerical and administrative functions and provides backup as needed for all administrative functions. This role offers an excellent opportunity for someone looking to launch or grow their career in the insurance industry.

DUTIES & RESPONSIBILITIES

Provides administrative support for all departments such as printing filing photocopying data entry scanning binding and collating downloading company reports mail distribution and mail-outs.

Set up and manage paper or electronic filing systems recording information updating paperwork or maintaining documents.

Orders receives and maintains office supplies and proactively ensures office supplies are available when needed.

Operate office equipment such as fax machines copiers or phone systems and arrange for repairs when equipment malfunctions.

Answers telephones and give information to callers take messages or transfer calls to appropriate individuals.

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

Helps with data entry reports numbers etc. as assigned.

Assist in on- and off-site preparation for conferences meetings or special events; including coordinating travel catering needs event materials room preparation and / or clean up.

Schedule and confirm appointments for clients customers or supervisors.

Prepare and process bank deposits.

Accesses carrier websites pull documents and distributes to service staff for processing.

Open read route and distribute incoming mail including scanning and coding / indexing when necessary.

Process outgoing mail as needed.

May assist in virtual and in-person event planning to support employee engagement initiatives and management committee meetings.

Performs other duties and projects as assigned.

QUALIFICATIONS

High School Diploma / GED required

KNOWLEDGE / SKILLS / ABILITIES

Ability to effectively and professionally communicate orally and in writing with internal and external customers.

Ability to effectively present information and respond to questions from groups of managers clients customers and the general public.

Confidence and demeanor to effectively interact with all levels within the organization.

Ability to efficiently gather pertinent information and facts analyze and solve problems timely and thoroughly.

Ability to prioritize and organize multiple tasks and responsibilities in order to complete assignments on time and with optimal accuracy.

Knowledge of administrative and office procedures and systems such as word processing managing files and records designing forms and workplace terminology.

Computer skills : proficiency with Microsoft Office Suite Outlook and agency management systems.

Working Conditions and Physical Demands

This position primarily involves remaining in a stationary position for the majority of the workday.

The person in this position frequently communicates with colleagues and clients both in person and on the telephone; Must be able to communicate and exchange accurate information.

Constantly operates a computer and other office productivity machinery such as a calculator copy machine and computer printer.

The person in this position needs to occasionally move about inside the office to access file cabinets office machinery etc.

The person in this position needs to occasionally move about inside the office to access file cabinets office machinery etc.

Maintain work pace appropriate to general workload; perform activities on schedule maintain regular attendance / punctuality within specified tolerances; complete normal workday and / or week; perform at a consistent pace without excessive rest periods.

WHY CHOOSE HUB :

Throughout our network of more than 450 HUB offices in North America we offer a competitive exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse challenging work environment with financial security and career satisfaction.

We are the perfectfit if you :

Are seeking a progressive work environment at a rapidly growing organization

Have a desire to help others protect their future

Have an entrepreneurial spirit and are challenged by the opportunity to grow the business

Are focused on learning and development to enhance your industry knowledge and expertise

Are a self-starter willing to invest time and energy to learn the technical aspects of our business

Believe in integrity and building success by developing relationships with others

LIKE US SO FAR

Take the first step toward creating a future that combines a diverse challenging work environment with financial security and career satisfaction. Apply online today!

Are you a veteran Disabled We welcome ALL candidates and are proud of our wonderfully diverse employee population.

Join the HUB team and watch your career take off! Apply today! Are you a veteran Disabled We welcome ALL candidates and are proud of our wonderfully diverse employee population.

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race / ethnicity national origin religion age color sex sexual orientation gender identity disability or veterans status or any other characteristic protected by local state or federal laws rules or regulations. The EEO is the Law poster and its supplement is available here at expected salary range for this position is $18-22 / hr and will be impacted by factors such as the successful candidates skills experience and working location as well as the specific positions business line scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health / dental / vision / life / disability insurance FSA HSA and 401(k) accounts paid-time-off benefits and eligible bonuses equity and commissions for some positions.

#LI-RS1 #LI-LW1

Department Office Administration & Clerical

Required Experience : Less than 1 year of relevant experience

Required Travel : No Travel Required

Required Education : Diploma

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race / ethnicity national origin religion age color sex sexual orientation gender identity disability or veterans status or any other characteristic protected by local state or federal laws rules or regulations.

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 18 - 22