Administrative Assistant

Administrative Assistant Opportunity

Sno-Isle Libraries is recruiting for an Administrative Assistant! Public libraries are more useful and exciting than ever. Embark on a meaningful journey where your passion for learning, commitment to public service, and love for literature converge. Plus, you'll have access to all you can read books. Every day is an opportunity to make a difference in the lives of over 800,000 residents across two counties. Your journey towards professional growth and community connection starts here! Our libraries are the gateway to things yet unimagined, and we want you to help create that experience for future generations. We are committed to fostering an inclusive and diverse environment, ensuring equitable access to opportunities for both personal and professional development. Join us in creating a library experience for our diverse communities, where your contributions play a pivotal role in building a more inclusive and connected future for everyone.

About the Opportunity

We're looking for a detail-oriented, organized individual to support our Programming team at the Service Center in Marysville, WA. This part-time role involves managing contracts, tracking budgets, and providing general clerical support. Remote work is optional. If you're tech-savvy, a strong communicator, and passionate about public service, we'd love to hear from you. This part-time position will perform general clerical duties to support the Programming team and to contribute to the Library District's effective operation, providing library services, spaces, and resources that are representative of diverse cultures and perspectives, intentionally inclusive, and accessible to everyone. Remote work is optional. This position is part of a bargaining unit represented by AFSCME Council 2.

Job Location : Marysville, WA

Essential Functions

• Create and facilitate the completion of digital contracts with presenters, performers, and author / illustrators regarding library programs; maintain records of requests and distributions for programming.
• Request and track receipt of W9 forms for contracted library programs.
• Create purchase orders for and approve payments for presenters.
• Track use of funds across libraries and provide budget information to staff as needed.
• Assist staff in troubleshooting issues with presenter contract process.
• Provide effective administrative and office support for library administration through a variety of general clerical tasks.
• Perform effective office administration such as creating and maintaining filing systems, maintaining multiple calendars and task follow-up systems to assure timely administrative actions, and developing office procedures and systems.
• Edit and prepare a variety of documents including reports, presentations, spreadsheets, and correspondence.

Qualifications

Education and Experience Knowledge, skills, and abilities for this position can be acquired by a combination of experience and education including :

Benefits and Compensation

Pay Range : $27.22 - $37.45 hourly Benefits : All Sno-Isle Libraries employees are eligible