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Executive Administrator

Executive Administrator

Trusted HomecareLazy Lake, FL, United States
19 days ago
Job type
  • Full-time
Job description

Looking for a girl Friday or guy Friday a sharp, reliable, and bilingual (spanish or creole) to support agency leadership and ensure effective communication and coordination with our field staff. This role is critical to maintaining smooth operations in a phone-heavy environment. The ideal candidate will be tech-savvy, professional under pressure, and well-versed in HHAeXchange and modern communication tools. Sorry but I am tired of explaining to the older crowd you have to sign into Microsoft with licenses or how Google Drive works.

You will handle sensitive matters such as bi-monthly payroll check distribution, interact with caregivers daily, and must bring emotional resilience and strong interpersonal skills. This is not an entry-level position - we need someone who is ready to hit the ground running and operate with independence and confidence.

  • Call management : high volume of inbound and outbound phone calls (primarily in Spanish) with home health aides.
  • Serve as a key administrative point of contact for the executive team.
  • Distribute bi-monthly payroll checks accurately and confidentially to field staff.
  • HHAeXchange software to manage the dashboard which directly affects payroll.
  • Operate and troubleshoot office technology (iPhones, cloud-based systems, email, shared drives, etc.).
  • Help follow up with casemanager calls.

Requirements :

  • Fluent in both Spanish and English (spoken and written)
  • Must be local to Boca Raton, FL and able to work on-site, Monday through Friday, 9 AM - 5 PM
  • Experienced in HHAeXchang software
  • Tech-savvy and confident using iPhones, cloud storage (e.g., Google Drive, Dropbox), and other digital tools
  • Has "tough skin" - able to communicate clearly and firmly when needed with the home health aides
  • Strong organizational and administrative skills
  • Prior experience in a home care, healthcare, or similar office environment strongly preferred
  • Paid Time Off (PTO) & Sick Time

    Vision, Dental, Life, and Disability Insurance

    Collaborative, mission-driven work environment

    Opportunity for growth within a respected home care agency

    Can double as MBA experience

    Paid one-hour lunch break daily Paid Time Off (PTO) & Sick Time Vision, Dental, Life, and Disability Insurance Collaborative, mission-driven work environment Opportunity for growth within a respected home care

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    Executive Administrator • Lazy Lake, FL, United States