Contract Administration Specialist

Contract Administration Specialist at Collier County, FL summary :

The Contract Administration Specialist coordinates and oversees maintenance, construction, and service contracts to ensure compliance with laws, regulations, and contract specifications. They manage bidding processes, prepare contract documents, monitor budgets, and collaborate with multiple stakeholders to resolve contract issues. This role requires knowledge of construction methods, project oversight, and regulatory adherence to support procurement and maintenance operations.

Salary : $63,719.00 - $103,226.00 Annually

Location : 3295 Tamiami Trail East Bldg C-2, FL

Job Type : Full Time, Regular

Job Number : 9639

Department : Corporate Business Operations

Division : Procurement Services

Opening Date : 09 / 05 / 2025

Closing Date : 9 / 11 / : 59 PM Eastern

Job Summary

Coordinates and administers work involving the review and oversight of various maintenance, construction, and service contracts to ensure compliance to procedures, rules and regulation, and manage and monitor for compliance with all applicable laws, standards and contract specifications.

Essential Functions

• Receives requisitions for contract purchases; analyzes and checks for specifications and adherence standards; writes invitations for bids and specifications, road construction and maintenance materials.
• Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; interprets plans and specifications; research plat books as needed; initiates any actions necessary to correct deviations or violations.
• Consults and provides input to Division management or other officials to review status of maintenance projects, review / resolve problems, receive advice / direction, and provide recommendations.
• Develops drawings, plans and specifications associated with proposed projects; defines maintenance needs; determines maintenance solutions; reviews plans for compliance with applicable laws, codes and standards.
• Reviews plans, designs and specifications pertaining to maintenance projects; develops maps associated with approved maintenance projects; makes recommendations concerning improvements, modifications and / or other aspects of maintenance projects.
• Prepares and administers contract budgets; submits justifications for budget requests; monitors expenditures to ensure compliance with approved budget.
• Participates in the bidding and contracting of services; prepares bid packages; conducts pre-bid and pre-construction meetings; makes recommendations to Boards regarding selection of vendors and awarding of contracts; compiles language for contracts and specifications packages.
• Administers and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance contracts; monitors work to ensure compliance with terms of contract.
• Prepares executive summaries for presentation to Board of County Commissioners, Planning Commission, or other officials.
• Provides technical advice, information, and assistance concerning maintenance project issues and other issues to contractors, consultants, County staff, public agencies, or others; responds to questions or complaints; assists in resolving maintenance contract issues or conflicts involving project participants; recommends and / or assists solutions to problems.
• Coordinate maintenance contracts with other Divisions, consultants, contractors, sub-contractors, utility companies, state agencies, outside agencies, or others as needed; coordinates with utility engineering staff to identify location of existing utilities.
• Maintains a comprehensive, current knowledge of applicable laws / regulations; maintains an awareness of new construction methods, materials, trends, and advances in the profession; reads professional literature; attends workshops and training sessions as appropriate.
• Monitor inventory of division equipment and supplies; ensures availability of adequate materials to conduct projects and work activities.
• Maintains files / records of maintenance contracts, construction drawings, and other divisional records.
• Performs other related duties as required.

Essential Employees may be required to work during an undeclared emergency and / or declared emergency. On an incident-by-incident basis, the County's Administrative Office will make the determination as to who will be required to work.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

Minimum Qualifications

Bachelor's degree required.

Three (3) years of related experience.

Candidates without a related degree should possess an additional four (4) years of related experience.

Fingerprinting required.

Supplemental information

Salary offers above the minimum pay grade may be considered based on qualifications.

Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis.

This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.

Collier County BCC offers a variety of benefits to both regular full and part-time

employees. For information, click here to view the comprehensive benefits package we have to offer when you join our team.

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APPLICANT NOTICE : Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.

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Do you possess a bachelor's degree, accompanied by at least three (3) years of related experience? (NOTE : Candidates without a degree should have four (4) additional years of related experience.)

Required Question

Keywords :

contract administration, construction contracts, maintenance projects, procurement, compliance monitoring, budget management, bidding process, project coordination, regulatory compliance, vendor management