Receptionist & Administrative Assistant (temp)

Posting Number : G / R31584P

Working Title :

Receptionist & Administrative Assistant (temp)

Department : OGE-Finance & Ops

About the University of Georgia :

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https : / / www.uga.edu / ) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department :

The Office of Global Engagement (OGE) at the University of Georgia is dedicated to expanding the global reach of our institution’s instructional, research, and service missions, facilitating the university’s thoughtful and effective participation and leadership in the interconnected world of the twenty-first century. OGE is comprised of three units : Immigration Services, International Initiatives, and Global Education—the latter including UGA’s residential centers in Oxford, England and Cortona, Italy—with all areas supported by dedicated Finance and Operations staff. OGE’s comprehensive structure enables it to advance strategic institutional goals aimed at raising the global profile of the University of Georgia. OGE’s primary tenets include providing transformative academic experiences abroad for UGA students, sponsoring international students and scholars on campus, and promoting finding solutions to complex global challenges through strategic international partnerships and international research collaborations.

College / Unit / Department website :

globalengagement.uga.edu

Employment Type : Employee

Additional Schedule Information :

Your supervisor will assist you in making your work schedule. You will work 29 hours per week.

Advertised Salary : $17.00

Anticipated Start Date :

12 / 21 / 2025

Posting Date : 12 / 02 / 2025

Closing Date : 12 / 12 / 2025

Open Until Filled : No

Special Instructions to Applicants :

A background check will be conducted prior to beginning employment.

Location of Vacancy :

Athens Area

EOO Statement :

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement :

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Duties / Responsibilities :

Clerical and Receptionist Support :

• Greet and assist visitors; answer and route calls; take and deliver messages; provide information to visitors or callers, as appropriate.
• Support unit with various clerical tasks and processes, including, but not limited to, ordering supplies, entering and tracking data, updating electronic records, etc.
• Monitor multiple unit email accounts.
• Receive payments.
• Perform duties related to incoming / outgoing mail and shipping.
• Perform clerical tasks associated with donor relations.

Percentage of time : 35

Duties / Responsibilities :

Administrative Support :

Support the OGE travel authorization process including reviewing pending Travel Authorizations in FMS and the International Travel Registry.

Approve Travel Authorities when documentation is complete.

Communicate with Faculty and Staff travelers related to travel itineraries.

Troubleshoot issues and report concerns.

Percentage of time : 35

Duties / Responsibilities :

Office Support :

Assist with event planning, maintain lobby space, signage & presentation materials; report building maintenance, security, and other concerns to appropriate personnel.

Train and direct student personnel, when appropriate, to support the front office operations.

Train and advise other office personnel on processes and policies, as assigned.

Support internal communications efforts, as assigned, including creation and delivery of weekly staff newsletter.

Percentage of time : 35

Duties / Responsibilities :

Other :

Provide support to Global Engagement Business Office, as assigned, entering transactions into Financial Management System.

Special projects and duties, as assigned.

Percentage of time : 35

Classification Title :

Temporary Office / Clerical

FLSA : Non-Exempt

FTE :

.725

Position Summary :

The Clerical & Administrative Support role provides essential operational assistance to ensure the smooth functioning of the unit. This position is responsible for a wide range of clerical, administrative, and office support activities that contribute to efficient workflows, effective communication, and high-quality service delivery.

Knowledge, Skills, Abilities and / or Competencies :

Have good written and verbal communication skills as well as excellent customer service skills.

Be proficient at prioritizing and multi-tasking, working well under pressure.

Learn and promote a working knowledge of the Office of Global Engagement practices and procedures.

Prior working knowledge of Microsoft Office and Microsoft Excel are expected for the position.

Able to learn new software applications to perform needed job duties.

Able to learn new software applications to perform needed job duties.

Dependable and punctual.

Physical Demands :

Remain in a stationary position most of the time, but may need to occasionally move about inside the office to access file cabinets, office machinery, etc.

Will constantly operate a computer and telephone.

Communicate information and ideas so others will understand.

Exchange accurate information with others.

Is this a Position of Trust? :

Yes

Does this position have operation, access, or control of financial resources? :

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Is driving a requirement of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? :

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) :

Yes

Background Investigation Policy :

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Contact Details :

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name :

Gina Kurtz

Recruitment Contact Email :

gkurtz@uga.edu

Recruitment Contact Phone :

706-542-3058