Administrative Assistant - Bellin College

Job Specifics

• Location : 3201 Eaton Rd, Green Bay, WI 54311
• FTE Status : 1.00 FTE (40 hours / week)
• Work Schedule : Monday-Friday 8-430pm

Position Summary :

Responsibilities include, but are not limited to, the following :

1.Supports the work of the Academic Affairs programs.

2.Manages communications for assigned Administrative Leaders (telephone, mail, e-mail, reports, and events).

3.Facilitates meetings and appropriate committee activities including scheduling, arrangements, and minute recording.

4.Generates and maintains the minutes and reports pertinent to academic committee, workgroup, and other forum proceedings.

5.Plans and facilitates comprehensive file management and activities for assigned areas.

6.Works collaboratively with other college personnel to support the department's day-to-day operations.

7.Assists in maintaining and updating College, departmental, and program data including the college website and other student portals.

8.As applicable, prepares written documents and correspondence; composes, edits, and word processes; prepares presentations; and prepares spreadsheets and data files.

9.Supportsthepreparationofdepartmentalandprogrammaticannualbudgetsasassigned.

10.Supports faculty recruitment, orientation, workload assignment, and evaluation processes.

11.Supports the College's affiliations, memberships, and accreditation efforts including required materials, reports, meetings, and site visits.

12.Coordinates appropriatetravel arrangements as necessary.

13.Facilitates departmental specific activities as assigned (e.g. : licensure / certification processes, standardized exams, student communication).

14.Supports the award and honor processes related to faculty and students.

15.Supports appropriate committeeactivities.

16.Assists with a variety of projects as delegated or as appropriate to the position.

17.Participates in self-development activities appropriate to position.

18.Participates in the College-wide efforts related to continuous quality improvement.

19.Interacts and serves as a resource for administrators, faculty, staff, students and visitors and handles all matters in a positive, efficient manner with the expectation of high-quality customer service.

20.Promotes effective and positive working relationships with internal and external customers.

21.Maintainsprofessional confidentiality.

22. Serves as a member of college committees

Qualifications :

Education- Associate degree for Administrative Assistants or Office Management preferred.

Experience : Three to five years prior experience as an administrative support or one to two years' assistant experience with a two-year Associate Degree required. Extensive administrative / office experience in a higher education academic or health care setting preferred.

Knowledge : Demonstrates the ability to work independently and manage multiple tasks and priorities, often with numerous interruptions, while being attentive to detail, accuracy, and confidentiality. Self-motivated with strong problem-solving skills and ability to be flexible in a changing environment. Proficient with Internet searching, scanning, database principles along with computer software expertise in the areas of word processing, design and utilization of spreadsheets, data management, presentations, and e-mail (MS Office preferred). Ability to generate professional appearing word processed documents.

Abilities and Characteristics :

Excellent communication and interpersonal skills; excellent customer service and telephone skills; must relate well with faculty, students, staff, and general public. Excellent organization skills with strict attention to detail and follow through. Self-directed, discreet, willing and able to collaborate with others. Ability to work with material in a confidential manner. Enjoys the academic / college environment and able to interact positively with all College constituencies.

Why Bellin College?

Bellin College was founded in 1909 and has a distinguished reputation for providing students with a high-quality education which prepares them for the demands of the rapidly changing healthcare environment. Our mission is dedicated to educating healthcare professionals through innovation, leadership, and service that promotes lifelong learning and excellence. Our knowledgeable graduates are sought after by employers, and they are committed to making a difference for their patients. We are a fully accredited health sciences college with degree programs in :

Bellin College has small class sizes, a focused curriculum, faculty, and staff committed to student success, state of the art simulation areas, and extensive hands-on lab and clinical practice opportunities that provide a unique learning environment. Our values of Excellence, Integrity, Community and Caring prepares our graduates for academic and professional success. Bellin College is a part of the Bellin Health system.

Why Bellin Health?

With so many amazing healthcare organizations in this area, why Bellin?

Bellin Health offers a proud, local history spanning more than 100 years. Our personalized patient care model is only the beginning of what you will experience as we foster population health transformation and innovation to serve our communities. You can be part of an exciting dynamic place that offers an employee-first culture, work-life balance, and career advancement & growth opportunities. This culture allows our organization to attract elite talent, like yourself!

Bellin Health Values : Belonging, Respect, Excellence, Accountability, Teamwork, Humility

Additional perks include :

Bellin Health is an Equal Opportunity Employer.

An annual security report for Bellin College is available