Part-Time Scheduling and Event Coordinator

Part-Time Scheduling and Event Coordinator

Head into the winter season with a new job as a Virginia state employee. The Office of Events Management at George Mason University's Mason Square (Arlington) campus is ready to hire a Part-Time Scheduling and Event Coordinator. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus (Arlington). George Mason has a strong institutional commitment to the achievement of excellence among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally all-inclusive environment.

Wait, there's more. We offer some benefits to part-time employees. These benefits include tuition assistance, ability to contribute to a supplemental retirement plan, participation in the Staff Senate and wonderful discounts! Oh, and the $24 / hr. is nice.

If you're interested in events, have a knack for customer service, and are eager to make a lasting and noticeable impact at a major university, this role is for you!

Responsibilities :

Schedules and coordinates events, conferences, and other activities held at the Mason Square Campus (Arlington)

• Supports the management of the centralized Mason Square Conferencing and Events email inbox, ensuring timely, accurate, and client-solution focused communication that aligns with Mason Square's service standards;
• Evaluates and approves space requests across the Mason Square Campus, ensuring optimal utilization of our executive conference center, global studio, classrooms, and other event spaces;
• Analyzes scheduling conflicts and identify client focused solutions, collaborating with academic units, external partners, and event stakeholders to mitigate competing priorities;
• Ensures all requests adhere to university policies and that required documentation for partnership agreements and related activities is complete;
• Fosters long term client relationships, ensuring repeat engagement through exceptional service, proactive communication, and a deep understanding of client goals and expectations;
• Works with internal and external clients to provide logistical guidance in support of the delivery of well-executed events at Mason Square, assisting with logistical arrangements, cost estimates, and information on support services;
• Develops and manages event contracts and associated certificates of insurance (COIs), ensuring accurate tracking and documentation; and
• Responds with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolves issues.

Required Qualifications :

Preferred Qualifications :

Instructions to Applicants :

For full consideration, applicants must apply for Part-Time Scheduling and Event Coordinator at https : / / jobs.gmu.edu / . Complete and submit the online application to include three professional references with contact information, and provide (insert required / optional documents).

Posting Open Date : December 1, 2025

For Full Consideration, Apply by : December 15, 2025

Open Until Filled : Yes

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer