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Payroll Analyst II

Payroll Analyst II

Intelliswift SoftwareCharlotte, NC, US
20 days ago
Job type
  • Full-time
Job description

Job ID : 25-09464

Title : Payroll Analyst

Location : Charlotte, NC 28262

Duration : 06 months

NOTES : Candidate can be local to either Charlotte, NC site or Rahway, NJ site.

Qualifications :

Skills & Experience :

Knowledge, Skills & Abilities (Required) :

  • High school diploma or GED with 3 years of experience working in a strong (fast-paced environment) payroll position.
  • Strong in-depth understanding of compliance related to payroll processing, including wage and hour laws (Federal, State, Local).
  • Ability to prioritize effectively and work under tight deadlines.
  • Experience in high-volume processing.
  • Strong experience in Excel and PowerPoint.
  • Excellent written and oral communication and interpersonal skills along with high personal integrity, credibility, and energy.
  • Experience with ADP Enterprise System.
  • Time and attendance support via entries, edits, and configuration.
  • Comprehensive Outsourcing Experience.
  • Union payroll processing experience.

Education / Experience (Preferred) :

  • Experience using Workday HR Information Systems (HRIS) for both data storage and analysis.
  • Experience working with payroll processing vendors, coordinating, and monitoring payroll processing functions or vendors performing these functions.
  • Knowledge of HR business processes and working with independent groups (e.g., Finance and Human Resources) through experience working with interdependent groups impacted by the payroll process.
  • Bachelor's degree in related discipline.
  • Experience with Service Now.
  • Union CBA and time configuration experience.

    • Responsibilities :

    The Payroll Specialist is responsible for payroll operation tasks ensuring compliance with Federal, State, and Local payroll tax and garnishment regulations for the US. Key responsibilities include :

  • Partnering with ADP's managed payroll services teams to ensure accurate data entry for multi-state payroll under strict deadlines while ensuring all entries and system outputs are in compliance with state and federal laws.
  • Ensuring payroll processes follow existing regulations and that new regulations are identified and implemented promptly by our company and / or ADP.
  • Researching payroll-related cases and providing remediation, while resolving escalated employee cases and inquiries.
  • Supporting other payroll team members with processing when necessary.
  • Processing bi-weekly multi-state payrolls for more than 30,000 US / PR employees.
  • Reviewing payroll inputs from various internal sources to ensure accurate payroll processing for multiple payrolls.
  • Working with the HR team to aggregate employee data relating to new hires, terminations, and bonus payments during each pay period to accurately process payroll for that period.
  • Auditing current processes to reduce the number of payroll-related errors.
  • Validating and balancing Rapid Pay Data entries and submitting Batch Totals to ADP per pay group.
  • Completing Action Items in the ADP portal with a list of Rapid Pay Data and flagged items to be reviewed by ADP during processing.
  • Processing legal payment agreements.
  • Processing vacation for immediate pay state terminated employees.
  • Handling complex transactions including, but not limited to, Inpats, Expats, and Stock Options.
  • Supporting internal / external audits.
  • Managing service tickets via Service Now.
  • Participating in projects including mergers, acquisitions, and process improvements.
  • Managing time and attendance systems.
  • Handling union CBA and time configuration.
  • Demonstrating strong analytical skills and attention to detail.
  • Working in a shared services HR environment.
  • Continuously recommending process improvement initiatives.

    • Primary Duties & Responsibilities :

    1. Internal Company Processes & Policies :

  • Work independently or as part of a team in a fast-paced environment to deliver results to deadlines.
  • Interface directly with ADP to ensure that all payroll-related actions are provided accurately and efficiently.
  • Respond promptly to employee inquiries, which may be in the form of audits or correspondence.
  • Provide support on all mergers and divestitures.
  • Serve as backup to the Puerto Rico team and non-exempt payroll.

    • 2. Internal Controls :

  • Monitor internal controls to verify that input and processing of all payroll data, including wages, garnishments, applicable wage taxes, and other miscellaneous wage / benefit programs, calculations, and deductions meet expectations, in conjunction with best practices.
  • Create and review audit and management reports at the appropriate time in accordance with the production schedule.
  • Participate in ADP / company meetings for the development and ongoing administration of payroll, providing documentation on issues and working collaboratively with ADP, third-party vendors, and internal company divisions toward timely resolution.
  • Ensure internal controls established related to payroll are maintained and monitored on a continuing basis.
  • Research, investigate, and report all problems, corrections, and changes related to ADP payroll programs, and respond to related inquiries and escalations in a timely manner.
  • Participate in making updates to Payroll Standard Operating Procedures, Work Instructions, and Process Mapping.
  • Support the Payroll Manager in all internal / external audits.

    • 3. Ongoing Process Improvements :

  • Assist the Payroll Manager with the development and maintenance of internal client policy documentation related to payroll processing.
  • Provide recommendations on changes to policy, procedures, or rules that influence or affect the administration of payroll and communicate recommendations and business decisions to the Payroll Manager, as appropriate.
  • Work with ADP on changes, updates, and / or additions to any current processes, including areas of processing, Employee Service Center impact, and updates to the COS Knowledge Base.

    • 4. Other Duties (as necessary) :

  • Work with ADP to research and deliver data related to activities that occurred prior to the start of ADP service delivery.
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    Payroll Analyst • Charlotte, NC, US